At the project pre-construction phase the building asbestos register (Division 5 VIC Ops) is requested from the building manager for review as part of the development of the project Risk Register and Project Delivery Plan.

Buildings constructed prior to 31 December 2003 are always assumed to contain asbestos until proven otherwise. Unless there is absolute certainty the building and or work areas do not contain asbestos a hygienist must be engaged to conduct invasive inspections and sampling prior to work commencing- (Division 6 VIC Ops).

NB existing building hazardous materials registers and clearance certificates should not be relied upon as a sole source of information to determine absolute certainty asbestos is not present.

Buildings constructed after 31 December 2003 are assumed to contain asbestos unless the building owner or manager can provide one of the following:

• Asbestos register confirming no Asbestos is present in the entire scope of works
• A hygienist certificate confirming no asbestos is present
• A written statement confirming no asbestos is present

The project Project Delivery Plan and project Risk Register detail the project specific asbestos hazards and controls, including controls for asbestos removal works if part of the project scope.

The project manager has provided a copy of the building asbestos register to all trade contractors as part of the subcontract documentation.

The Site Induction details all known locations of asbestos containing materials and other site specific controls for treating all materials as suspect until proven otherwise.

The building asbestos register is posted at the site noticeboard so that all workers have access to it.

All known and or assumed asbestos containing material is labelled or signposted where reasonably practical to do so.

All closed ceilings, voids, bulkheads, service risers and building materials are presumed to contain asbestos until a hygienist has confirmed otherwise.

Consideration is given to the potential introduction of asbestos-contaminated soils, fill and mulch products (which are often man-made products constructed from recycled or waste material).

Soil, fill and mulch products are only procured from reputable suppliers, the materials are visually inspected upon delivery for any signs of visible contamination, and if in doubt project teams will consult with an Occupational Hygienist to determine a suitable and site-specific inspection and sampling process.

Note: for schools and public infrastructure projects, always seek proportionate sampling and testing processes from an Occupational Hygienist as the material arrives to site.

All sites that contain or are suspected to contain asbestos will complete and display SHAPE’s Unexpected ACM Discovery or Exposure Flowchart. This flowchart serves as the project’s asbestos exposure emergency response plan on the site notice board. Note: The flowchart must be filled in to identify a worker decontamination area in consultation with building management, such as an existing shower or change facility. This response plan is also reflected in the Project Project Delivery Plan and project Risk Register.

Contractor SWMS detail asbestos related hazards and controls where there is a risk of asbestos disturbance through work activities.

Removal work is to be engaged only by an appropriately licenced contractor.

Removal work will require an asbestos removal plan and formal notification to the regulator.

Air monitoring kept on file for all asbestos removal activities regardless of the type of material, i.e. bonded or friable.

Hazardous waste is tracked through the Waste Management Register or through the site diary – waste transport and receipt dockets are filed.

ACM transport vehicles have the appropriate licenses or authorities – copies of records are maintained on site.

Workers are regularly consulted regarding any changed circumstances in relation to asbestos containing materials, i.e. removal works, unexpected discoveries, air monitoring outcomes, sampling outcomes, suspected exposure incidents.

Communication should be delivered through Pre Start Meetings, Toolbox Talks and the Site Induction.

Building management consulted regarding asbestos related matters such as removal works, unexpected discoveries, air monitoring outcomes, sampling outcomes, suspected exposure incidents.

All unexpected discoveries are to be reported as High Risk Near Miss incidents regardless of the outcome – i.e. a suspected discovery that is later proven not to be asbestos through testing is still to be reported.

During pre-construction, the project team reviews the scope of works with respect to concrete pumping activities for inclusion into the project Risk Register and Project Delivery Plan.

Contractor Safe Work Method Statements (SWMS) are prepared by subcontractors for construction work associated with concrete pumping, and reviewed using the SWMS Review.

Relevant information, training, and instructions have been provided to workers who are involved in the activity. For example: Site Induction, Toolbox Talks, training in SWMS, Pre-Start Meetings, etc.

A Plant and Equipment Induction been completed, and the concrete pump has been entered into the site Plant and Equipment Register.

The concrete pump company has provided records of pump registration, pipe x-ray results, completion of daily logs, maintenance and service prior to arriving to site.

Worker competencies have been verified and copies taken as evidence.

Note: a boom pump requires the operator to have a high risk licence.

Risk Assessments consider and include:

• Weather conditions
• Site accessibility
• Site limitations
• Back up equipment
• Volume of concrete, i.e. number of trucks, timing between loads, etc.
• The designated pump washout area complies with environmental and local authority requirements
• A safe place has been identified where to clean the line
• Restricted work times (local council rules)
• Equipment capacity
• Concrete pump capacity
• Concrete supplier’s requirements
• Overhead power or other services
• Underground services, pits, etc.

The suitability of the pump location has been assessed with respect to access, other work activities, the public, and the shortest run of pump line.

Access routes for the pump and agitators have sufficient bearing capacity.

Access is provided for the general public, to public areas in the vicinity of the pumping unit and the delivery trucks, if the pump unit is set up in the street.

Note: Permits and the traffic management plan, including signage and exclusion zones, are reviewed and kept on site.

Scheduling of the pumping activities considers the full scope of the concrete works, to ensure adequate daylight hours to complete the task. Where operation of the plant is required at night, or in low light conditions, artificial lighting should be provided.

Clear access to the pump unit has been provided for concrete trucks.

Delivery pipes are positioned away from access ways, or exclusion zones have been implemented.

Steel pipes are secured to prevent movement and blow outs.

Pipe joining clamps have safety pins to ensure the clamp does not inadvertently open.

All lines, pipes, couplings and fittings must be capable of withstanding the maximum pump pressure (including blockages) or the pump pressure must be adjusted so that it does not exceed the pipeline rating.

A safe location has been identified and implemented for the concrete tester vehicle.

Concrete trucks have been suitably spaced between loads to prevent truck banking, traffic congestion and concrete perish.

Task Inspections are completed during pumping activities to ensure compliance to the approved work methods.

The agreed method of communication is in use and effective, e.g. two way radio, hand signals, whistle tones.

Factors have been considered that could affect the ability of the ground to provide adequate support (e.g. underground services, trenches, excavations, pits, tanks).

Where hazards have been identified, certification has been provided by a competent person that the surface has adequate bearing capacity to support the concrete pump (e.g. structural engineer, geotech engineer, scanning techniques).

When a pump is positioned near a trench, the nearest outrigger to the trench must be at least as far away from the trench, as the trench is deep. This rule assumes a zone of influence working at a 45° angle.

The timbers, pads or bog mats used under the outriggers or stabilisers are appropriate for the type of pump and ground conditions.

Outriggers are extended in accordance with the manufacturer’s load charts.

NOTE: partially extended outriggers may or may not be permitted according to the manufacturer’s load charts. This must be verified on each occasion.

The presence of overhead power lines has been assessed and equipment is positioned outside of the designated no go zone.

During Pre-Construction, the Confined Space has been identified by the building owner or building management.

The areas identified as confined spaces have been verified by a competent person.

A competent person is someone that holds a certificate/licence or documented evidence of competency.

The project Risk Register and Project Delivery Plan identify the confined space hazard and controls and references the SHAPE Confined Space Work Permit.

Subcontractor SWMS address hazards and controls specific to the location and activity. The SWMS have also been reviewed using the SWMS Review.

The Site Induction identifies confined space locations and site specific requirements.

Subcontractors have been consulted and trained in the SWMS and all documentation required.

All workers have been trained in emergency / rescue procedures and a trial rescue has been enacted and documented using the Record of Toolbox Talk – High Risk Activity Emergency Response. Emergency equipment is in place as per the confined space emergency rescue plan.

All workers hold confined space entry competencies – records have been copied and filed.

Prior to the commencement of works, confined spaces are clearly signposted with confined space warning signage.

Pre-Start Meetings are held prior to every confined space entry.

The Confined Space Work Permit (including the and confined space entry log) are in place at the point of entry.

Equipment has been tested for calibration by a competent person prior to use and records are on file.

Air samples have been taken and recorded prior to entry to the confined space.

Air sampling is taken and recorded at regular intervals whilst workers are in the confined space.

Adequate lighting has been installed or provided for the task.

Adequate ventilation is available via natural or mechanical means.

Non-hazardous, non-flammable products are used in place of solvents, adhesives, paint, etc.

OR a risk assessment has been completed when hazardous or flammable products must be used.

Alternative methods of construction have been considered to reduce the need for welding, brazing, painting, cutting, drilling, etc. within the confined space.

If asbestos containing materials have been identified, workers are instructed on asbestos awareness and control measures prior to entry.

Electrical services have been isolated / controlled in the vicinity of the works.

The risk of biological hazards (e.g. mould spores, contaminated water, sewerage) has been considered and managed.

A competent Standby Person is allocated for and identified in the Confined Space Work Permit & SWMS.

Implementation of the work method is reviewed via a Task Inspection during each entry, and controls are amended and communicated as required.

During pre-construction, the Project Team has undertaken an inspection of the sprinkler system and other services using the Services Survey to determine and document:

• The location of existing fire sprinkler isolation valve sets
• The method of isolation of the valve sets
• Administration / approval requirements to isolate valve sets
• Emergency contact numbers if emergency isolation of the valve set is required

The information gathered during the Services Survey inspection and the building management tenant/building rules are used to:

• Determine the risk level of damaging sprinklers from works being completed in the area
• Controls to be used to control the risk of damage
• The risk assessment and controls are documented in the Project Risk Register and Project Delivery Plan.

Wherever possible, the risk of property damage through accidental activation / damage to sprinkler heads is to be eliminated.

Where Elimination or Substitution cannot be achieved as outlined in this image, SHAPE Minimum Standards require that either an existing fire sprinkler isolation valve set is readily accessible on each floor where work is being performed or a new isolation valve set is installed to provide for immediate isolation in the event of accidental damage.

The installation of a new isolation valve set will require Building Management and Base Building Fire Contractor approval. The project team should endeavour to highlight the benefits of localised isolation valve sets when seeking permission, i.e. localised isolation:

• Avoids the need to complete multiple level fire system drain downs
• Allows fire systems to remain active on all other operational floors
• Provides for a fast response in the event of accidental damage – reducing the risk of impact to building infrastructure and other tenancies
• Reduces the need to access secure areas such as building pump rooms

Localised valve sets for the purposes of isolation in the event of accidental damage or for the completion of fire system modifications should be:

• Sign posted and accessible
• Fitted with tamper evident tags or other devices that don’t inhibit emergency use
• Inspected regularly as part of a daily regime to ensure isolation status is known and in accordance with Building Management approvals / permits.

In some cases approval may not be granted (for example due to Building Owner rules, or where the risk of fire outweighs the risk of sprinkler damage), in which case the project team will implement the hierarchy of controls as appropriate and as demonstrated in this image.

Once the controls are determined, the Project Team will then review the controls with the building owner/manager to obtain approval to implement. Should a change be required, the Project Team will assess the changes and determine the best control method and update the project Risk Register.

When controls are agreed to by all parties the Project Risk Register is distributed to all project participants (subcontractors, client, building owner) for their records and action where required such as the creation of Safe Work Method Statements, Risk Assessments or other safe systems of work. Distribution of the documentation will take place through the Procore Submittal process.

Project specific controls to mitigate the risk of damage to sprinkler heads are included in the Site Induction and all workers are inducted into these requirements.

Monitoring and inspection of the controls where sprinkler pipes or heads have been removed will be completed on a daily basis, before and at the end of each shift. These inspections are to be documented in the site diary (notes) or raised as an observation through Procore.

Other controls where the wet fire system is maintained will be completed weekly as a minimum and documented within the Procore Observations tool.

Task Inspections will be undertaken where work is being completed on or around the fire sprinkler system such as:

• Demolition
• Hot works
• Installation of duct or pipe work in ceiling spaces
• Full height or elevated joinery units
• Full height doors and glazing

When works are substantially complete and the risk of damaging the sprinkler system has been reduced, i.e. the installation of ceiling tiles are completed, the use of scaffolds or EWPs have ceased and full height joinery is installed, the controls used to mitigate damage to sprinklers may be removed and standard base building controls may be implemented, i.e. impairment notices and drain downs.

The project team must assess the risk prior to removing the agreed controls and the project Risk Register will be updated. This assessment must include the building owner/manager.

During pre-construction, the project team reviews the scope of works with respect to cutting and coring activities for inclusion into the project Risk Register and Project Delivery Plan. This includes consultation with the building manager regarding building requirements for cutting and coring, as well as the implementation of silica dust controls in accordance with state or territory legislation and the Silica Dust Management SHAPE Minimum Standard.

All relevant information in relation to cutting and coring is detailed within the project Site Induction and communicated to workers through the site induction process.

Subcontractor SWMS are reviewed via the SWMS Review, for inclusion of site specific cutting and coring controls.

Building management are consulted regarding the possibility of in situ services – e.g. power, water, gas, other.

Scanning has been completed and a written report has been provided.

A structural engineer has provided a written approval for the proposed works.

An approved propping design plan has been developed by a qualified structural engineer for all structural cut and core operations.

Structural cut and core operations are defined as:

• Structural demolition, or
• Stair and lift shaft penetrations, or
• Window and door openings through structural and non-structural concrete or masonry, or
• Any penetration or masonry cutting activity that requires temporary or permanent propping to prevent structural failure, damage to a building element or presents a risk to health and safety when not propped.

The propping installation has been inspected and signed off by the designer (structural engineer) prior to cutting or coring activities commencing.

The Site electrician has completed inspections and isolations in accordance with the Permit to Cut or Core, the Cutting and Coring Concrete and Masonry Elements Procedure, and the Electrical Safety Procedure. The site electrician has signed off on the Permit to Cut or Core.

A Plant and Equipment Induction has been completed for all cutting and coring equipment that is self-propelled, powered by a combustible engine or via hydraulic system. All such items have been included in the Plant and Equipment Register.

The Permit to Cut or Core is issued for each cutting and coring activity, and all workers involved have signed onto the permit.

If any changes to the scope of cutting or coring activities are required – the work ceases, the work is reassessed and a new Permit to Cut or Core is issued.

The Permit to Cut or Core is valid for 24 hours only, and the handback section is filled in at the completion of each shift.

RCD protection devices are in place for all power, including 3 Phase power outlets.

Non-structural core plugs or sectioned building elements are not permitted to free fall, i.e. containment measures are defined in the contractor’s site-specific SWMS

Free fall into catch buckets or trays is not permitted.

Examples of control measures:

• Structural ply of suitable thickness and dimensions is to be mechanically fixed to the underside of the concrete being cut or cored
• Structural ply of suitable thickness and dimensions is to be back propped using a suitably load rated prop (note: props must be secured / mechanically fixed)
• An approved catch deck has been installed below with sectioned concrete being lifted from above with the use of suitable lifting equipment

Note: no-one should ever be positioned below the cut or core area – all workers and spotters must be positioned a safe distance outside of the designated exclusion zone.

A works methodology is submitted with all cutting and coring involving the sectioning and removal of concrete and masonry elements (e.g. stair penetrations, demolition of precast concrete walls).

Exclusion zones / barriers are established below all cut and core locations.

Warning signage is posted around exclusion zones prior to the commencement of works.

Waste water from the cutting process is captured and disposed of properly, i.e. not in toilet pans, urinals, bathroom sinks, storm water drains, etc.

A trained and competent spotter is positioned below the cut and core locations, outside of the exclusion zone.

Fixed covers or certified barriers are in place around all penetrations and openings. For core holes, proprietary temporary core hole covers are preferred, such as those shown in this image.

Note: always assess penetration covers for load rating / trafficability requirements in consideration of people, plant and equipment use.

A Task Inspection is completed for high risk cutting and coring activities, to monitor compliance with the SWMS and work methodology.

During pre-construction, the project team reviews the scope of works with respect to electrical hazards and controls, for inclusion to the Project Risk Register and Project Delivery Plan.

The electrical contractor undertaking the Electrical Survey has provided a task-specific SWMS prior to undertaking the survey. The SWMS are reviewed and approved using the SWMS Review.

Prior to conducting the Electrical Survey, electrical workers receive the Site Induction and the Record of Toolbox Talk – Electrical Contractors. These requirements apply to all cabling contractors, i.e. fire services, security, mechanical controls, BMS, etc. as the project progresses. A copy of the Electrical Safety Procedure is appended to the Record of Toolbox Talk – Electrical Contractors.

A separate Electrical Survey is completed for each project stage, level and work area.

Electrical Survey(s) are reviewed, make safe actions are verified as being completed and signed off by all parties prior to proceeding with other trade activities.

Mechanical electrical services are surveyed and controlled for each project stage, level and work area within the Electrical Survey.

After the initial Electrical Survey has been completed, where there has been increased or new electrical risks identified the Project Risk Register and Site Induction are updated.

Prior to proceeding with electrical strip out or demolition activities, the electrical contractor has provided task-specific electrical SWMS based on the scope of works identified in the Electrical Survey.

Switchboard work is performed with full isolation of power from the downstream supply source. An Electrical Deviation Risk Assessment is completed and approved by the SHAPE General Manager or delegate, in the unlikely event that work needs to be performed on a partially live switchboard (i.e. where a live feed to the switchboard is present).

Where fuses are to be removed from T-OFF boxes as a method of isolation, the SWMS details specific hazards and controls to be implemented – i.e. use of insulted tools and equipment, trained electrical rescue personnel, electrical rescue kit, etc.

Existing cabling is removed from all partitions, ceilings, bulkheads and voids prior to other trades accessing these areas. This may require the electrician to break open these restricted spaces for a visual inspection and to remove and strip cables.

Temporary Switchboards – refer to the Temporary Switchboards SHAPE Minimum Standard.

Construction Lighting – refer to the Construction Lighting SHAPE Minimum Standard.

Construction Wiring and Extension Cord Sets – refer to the Construction Wiring and Cord Extension Sets SHAPE Minimum Standard.

Extra Low Voltage (< 50V AC or < 100V DC) cable ends are terminated by use of terminal connectors – this includes fire, security, mechanical controls, nurse call systems and similar.

All existing Low Voltage (50 to 1000V AC, or 100 to 1500V DC) cable ends that are not being removed or stripped out are junction boxed.

Circuit breaker isolations are locked with a propriety locking device including a padlock or cable lock and electrical tag.

SHAPE switchboard signage is posted on the switchboard door or escutcheon panel when isolations or other work activities are taking place on the switchboard.

When circuit “tails” are removed from the switchboard, an electrical tag or label is assigned to each breaker identifying that tails have been removed. This may also be achieved where the majority of tails are removed via an updated circuit legend or other method of labelling.

Where live cables or other electrical hazards are present, Restricted Space signage is posted at regular intervals at the location of the hazard to ensure high visibility. These locations are marked up on a drawing and form part of the Electrical Survey and the Site Induction.

NB Restricted Access signage placed on a partition wall to reflect a ceiling hazard is not appropriate.

SHAPE Red warning tape – “DANGER – Live Electrical Cables – Do Not Cut” is placed at 2m intervals to all existing cables that are remaining LIVE.

Always consider locations outside of the site envelope such as building core areas, lobbies, toilet facilities, that may need to be accessed for service runs to risers and plant rooms, etc.

If work must be performed within 1 metre of LIVE Low Voltage (LV) cables (≥50 V AC to 1000 V AC, or 120 V DC to 1500V DC), and these LV cables cannot be isolated, relocated or RCD protected, then the cables must be managed as follows:

• Physical protection suitable for the type of damage that may occur must be installed around the cable in the vicinity of the risk (i.e. the immediate area where the work is being carried out and extending to at least one meter outside the work zone);
• The cable and conduit must be labelled with Red “Live Electrical Cable – Do Not Cut” tape at a maximum spacing of 2.0m;
• Ceiling signage must be installed to alert workers of the potential risk in the work area.

External work areas are assessed for overhead and underground services hazards. Hazards and controls are detailed within the Electrical Survey and associated contractor SWMS.

Use of Plant and Equipment in proximity of overhead or underground power has been risk assessed and controls implemented (e.g. exclusion zones, spotters, supply authority permits).

When work is to be performed in proximity of live electrical apparatus (at a defined safe approach distance and in accordance with the supply authority permits), a risk assessment will be undertaken and safe systems of work developed (including emergency response procedures) in consultation with the workers involved, the site electrician and when required the energy authority or provider.

Workers involved with work in proximity of live electrical apparatus will need to provide evidence of competency in UETDREL006 – Work safely in the vicinity of live electrical apparatus as a non-electrical worker, or an equivalent / superseded competency unit such as UETTDREL14, UETTDREL14A, UETTDREL04B, UETTDREL04A.

Note: Work in proximity of live electrical services may include activities such as telecommunications, vegetation control, scaffolding, rigging, lifting operations, painting or any other activity that requires working safely and complying with requirements, established procedures or safe systems of work near live electrical apparatus by a non-electrical worker.

Ongoing review of electrical hazards and controls takes place via site walks, Procore Hazard Observations, Procore Site Inspections and Task Inspections.

New or increased electrical hazards are risk assessed and any changed conditions communicated via Toolbox Talk. Changes to electrical safety controls are reflected in an updated Site Induction.

Prior to energising new circuits the electrician performs testing in accordance with the Testing, Energising and Commissioning Plan. Test results are provided by the electrician prior to and after energising. Each electrical services trade completes a separate Testing, Energising and Commissioning Plan prior to energising their installation, e.g. fire services, mechanical, security electricians, etc.

Prior to energising, Energising in Progress warning signage is installed at regular intervals throughout the site and at the site entry point.

Prior to energising, all workers have participated in the Record of Toolbox Talk – Electrical Energising to communicate electrical hazards and changed site conditions in relation to energising activities. This may include changes to temporary power and lighting.

Once energising has commenced, no trades other than electricians are allowed in the energised ceiling space without a documented risk assessment completed for the area that needs to be accessed, and the controls identified in the risk assessment have been put in place.

Prior to commencing the installation of construction lighting, the project team reviews the project documentation and plans for the location of construction light fittings to ensure adequate lighting levels will be maintained as the project progresses.

NB – the reliance on task lighting for later stages of the project as partitions close up is not preferred.

Construction lighting is fitted below ceiling levels, allowing lighting to be maintained throughout the life of the project without impacting lighting levels when the ceiling is closed.

Construction lighting to areas with finishes such as wall and floor tiles is extremely important to ensure a high quality finish and will usually require a lux level that replicates the final lighting levels.

Lamps / globes in light fittings are protected against mechanical damage, i.e. wire cages or anti vandal style diffusers.

All light fittings are suspended from jack chains or fixed to stable building elements.

Office light fittings are not used as temporary construction lighting as they do not comply with the Australian Standard for construction lighting.

Where more than one lighting circuit is installed, the lighting circuits are distributed between RCDs.

Adequate lighting is provided to all work areas and other locations including stairways, fire exits, passageways and adjacent to switchboards to allow safe access and egress.

Exit lighting with battery back-up (or self-illuminating exit signage) is posted so that it is visible from all locations on site.

NB the project floor plan / partition layout must be considered when planning the position of emergency exit lighting and signage to ensure adequate lighting is available as the project progresses.

Emergency lighting with battery back-up is installed at least every fourth light, above temporary switchboards and within 2 metres of exit signs.

Portable luminaries / task lights (e.g. flood light tripods) have protection / mechanical guard to the lamp and adequate stability, or are secured to a suitable structural element.

Task lighting is the least preferred option for site lighting.

Existing light fittings may be used for lighting in certain circumstances such as minor works activities if supplied via an RCD protected circuit. Refer to the Electrical Safety Procedure for the definition of minor works where this may be permitted.

Existing light fittings may not be used if they have been removed from the ceiling grid.

Construction wiring is segregated from permanent / existing wiring.

Construction wiring is not fixed to free standing fences that have no fixed posts (or equivalent means of support).

NB this may include certain types of hoarding and other temporary structures.

Construction wiring is supported by dedicated catenary wires, cable clips or cable tray – the use of existing metal services, hangers, ceiling framing, etc. is not permitted.

Construction wiring is physically protected where there is a risk of mechanical damage – using medium duty, heavy duty or corrugated conduit, armoured cable, or flexible electrical hose – unless the risk assessment shows such protection is not necessary to maintain electrical safety.

Construction wiring is marked with iridescent yellow tape with the words ‘construction wiring’ spaced at intervals not exceeding 4 metres.

NB – the use of SHAPE Red warning tape is not permitted on construction wiring.

Construction wiring is positioned to avoid crossing roadways or access ways where cranes, high loads or heavy machinery may travel. If this is not possible, an effective means to minimise the risk of vehicular contact with the overhead wiring system is provided and detailed within the Electrical Survey.

Leads are only used when supplied by a temporary construction switchboard on the same level. If this is not achievable, a documented risk assessment must be undertaken.

Switchboards are supplied by a new run of cable which has a minimum cross sectional area of 4mm2.

Flexible extension cords have heavy duty sheathing.

Domestic type flexible cord extensions are not used.

As a general rule, 10A cord extension sets with a cross-sectional area of 1.5mm2 should not be longer than 20m. If the supply cord of the tool is greater than 2m, then this must be included when calculating the maximum length of 20m.

Extension leads are supported on insulated hooks or lead stands.

Cord extension sets emanating from the temporary construction switchboard are wrapped around the insulated tie bar, and then supported on an insulated support directly above the switchboard at a minimum of 2.2m above the floor level.

Cord extension sets are not in contact with any conductive building materials or heat generating equipment (e.g. ceiling grid, temporary construction lighting, scaffolding, sprinklers, etc).

Portable RCD boxes (Portable Socket Outlet Assemblies or PSOAs) are RCD protected and meet the requirements of AS 3012.

Portable Socket Outlet Assemblies (PSOAs) and cord extension sets display a current test tag. New in-service tools and equipment are also tagged.

Existing power supplies should only be used for minor or short duration works (e.g. 2-3 days and do not have any demolition or building works).

This can be achieved via:

1. RCD located at the existing switchboard supplying the final subcircuit, OR
2. A Portable Socket Outlet Assembly (PSOA) plugged directly into the socket outlet.

During pre-construction, the project team reviews the scope of works with respect to power and lighting supply requirements, for inclusion into the Project Risk Register and Project Delivery Plan.

As part of the site-specific Electrical Survey the required number and locations of temporary switchboards for the project is determined.

Switchboards are located / positioned to suit the maximum flexible cord lengths – generally no more than 20 metres.

Power supply for trade requirements has been considered including mixing areas, battery stations and 3 phase power for equipment such as floor grinders.

Domestic switchboards are not used. All switchboards fully comply with AS/NZ 3012 Electrical installations – Construction and demolition sites, and are installed in accordance with AS/NZS 3000 Wiring Rules.

After their initial installation, all switchboards are verified (inspected and tested) in accordance with AS/NZS 3000 and AS/NZS 3017. The testing equipment used, serial number and calibration date/certificate are documented with the test records, which have been provided to SHAPE prior to use. Re-testing is completed every three months.

The SHAPE Site Manager uses the Electrical Survey or this Temporary Switchboards SHAPE Minimum Standard to check all switchboards prior to their use on site, and regularly thereafter.

Final sub-circuits are protected against overload and short circuit by a circuit breaker RCD protection with a maximum rated residual current of 30 mA, which operates in both the active and neutral conductors. Lighting circuits are distributed between RCDs to minimise the impact of the operation of a single RCD.

Switchboard RCDs undergo calibration testing every 3 months (every 1 month in Victoria). Test results are provided to the SHAPE Site Manager.

Push-button RCD tests (by users) are performed at least once per day prior the use of portable RCD equipment.

Switchboards are readily accessible and clear from obstructions. A minimum clearance of 600mm is maintained to allow unimpeded opening of the switchboard door.

Switchboards are of robust construction and materials, to withstand mechanical damage from the environment or other external influences that may be expected at the location. In order of preference, this may include:

• Attachment to a wall, pole, post, floor or other stable structure

• Attachment to a freestanding or temporary structure, in an elevated position suitably designed for the purpose. It must be stable and the design must take into account any external forces that may be exerted on the board (e.g. bolted to the slab, fixed securely to the ground, or secured to a wide base of support)

The SHAPE temporary switchboard signage is posted on the front door of all switchboards. This is to ensure that each switchboard identifies the source of supply from which it originates, and that each switchboard is marked by way of numbers, letters, or both to distinguish one switchboard from another.

In multi-level buildings, switchboards are positioned in a manner that eliminates the need for flexible cords or cables to be run between levels (exceptions for work in lift shafts, stairwells, service shafts, formwork, external staging or sub-mains of construction wiring).

For outdoor locations and areas susceptible to moisture, switchboard enclosures have a minimum degree of protection of International Protection (IP) rating 23.

Live parts are effectively protected at all times against contact by people operating equipment on the switchboard, including the connection or disconnection of plugs to socket outlets (i.e. escutcheon panels are secured and all pole fillers are in place).

An insulated tie-bar or similar arrangement is in place on each switchboard for the anchorage of cables or flexible cords, in order to prevent strain and mechanical damage at their connections or terminations.

An insulated lead support is provided directly above the board, at a minimum of 2.2m above the floor level.

Each switchboard has a door or lid to maintain a degree of protection. The door or lid:
• Requires the use of a tool for removal
• Is fitted with a facility for locking
• Is fitted with a means of retaining the door in the open position, when the board is in use
• Is kept closed except when access is required
• Allows the safe entry of leads away from pinching points in the door, to prevent damage to the leads
• Has words to the effect of “Keep Doors Closed. Run all leads through bottom of board.”

The “live parts” or “electric shock” symbol is displayed in locations where additional attention is required to be given to the removal of covers and the like (i.e. as a minimum on the escutcheon panel).

All switchboards are provided with a clearly labelled main isolating switch, which interrupts supply to all final subcircuits, submains and socket outlets originating from the board.

When the isolating switch has been activated, provision must be made to prevent electrical equipment from being inadvertently energised, i.e. deliberate action in addition to the normal method of operation is required to energise the circuit. This provision may be via the locking of the switchboard door, or another lockable space or enclosure. Warning tags or notices alone are not acceptable. Short-circuiting and earthing may only be used in addition to locking.

Lockable covers are fitted over RCDs associated with outgoing circuits. These covers must not prevent access to the isolating switches. This is not a mandatory legal requirement in all states however SHAPE adopts this well known practice as a national minimum standard.

All cable entry ports are insulated to protect cables from damage.

A person has been nominated to ensure that all power circuits are isolated or made inaccessible so as to eliminate the risk of fire, electric shock or other injury to persons after completion of the daily work.

All temporary supply mains are protected by a circuit breaker or high rupturing capacity (HRC) fuses.

Switchboards display only current testing information, i.e. all out of date test labels have been removed.

Switchboards are supplied via new cable runs.

Note: this means that existing cables may not be used to supply temporary switchboards or lighting.

Submains cables supplying temporary switchboards are physically protected in conduit from the board and into the ceiling space or beyond if the works activities in the location present a risk of damaging the cable.

Battery charging tables have been provided to the side of, or behind switchboards.

Auxillary socket-outlet panels meet the requirements of AS/NZS 3012 Section 2.6.11. Of note, they must be:
• Located at a height of between 1.2 and 2m above the floor
• Securely mounted to a permanent structure or a temporary structure that has been specifically designed for the purpose
• Must be individually controlled by a double pole switch

Portable RCD boxes (Portable Socket-Outlet Assemblies or PSOAs) must meet the requirements of AS/NZS 3012 Section 2.6.10. Of note, they must:
• incorporate over-current and RCD protection
• be of robust construction
• have extended sides or covers over the outlets
• have a degree of protection appropriate for the environment (IP33 as a minimum)
• incorporate a heavy duty flexible cord no more than two metres long

Domestic type powerboards, double adaptors, three pin plug (piggy back) adaptors and homemade powerboards must not be used on construction or demolition sites.

During preconstruction, the project team reviews the scope of works with respect to Elevating Work Platforms for inclusion into the Project Risk Register and Project Delivery Plan.

The site’s designated loading / unloading area has been assessed for overhead services, weather conditions, lighting, traffic routes (both internal and external to site), eliminating the risk of collision with other people or plant, and the ground has been assessed by a structural engineer or geotechnical engineer (when required) to ensure it is adequate to support the EWP and its transport vehicle

Contractor Safe Work Method Statements (SWMS) are prepared by subcontractors for construction work associated with EWPs, and reviewed using the SWMS Review.

The selected EWP is the most appropriate plant or equipment to perform the work task, and the SWMS or methodology elaborate on appropriate hazards and controls for the work, including but not limited to:

• structural failure, overturning, or collapse of the machine
• contact or collision of the EWP with people,  plant and structures leading to crush injuries and entrapment
• inadequate ventilation in the area the EWP is used
• restricted working space, and
• falling objects and falls from heights.

Alternative access methods, such as scaffolding, have been considered to reach and carry out the task prior to the decision to use an EWP

The contractor’s site-specific SWMS or methodology considers the hazards and controls regarding the delivery and collection of EWPs, i.e.:

• Transport operators are trained and competent in how to operate the EWP, how to use the loading equipment and load restraining equipment, how to inspect load restraining equipment prior to use, emergency procedures for the type of plant, etc.

The site’s designated loading / unloading area is then prepared prior to the estimated arrival time of the EWP, including but not limited to traffic control, spotters and warning signage in accordance with the site Traffic Management Diagram

A Plant and Equipment Induction has been completed. Where required, the following documentation is reviewed and copies are maintained on site:

1. The plant provider’s risk assessment
2. The contractor’s SWMS related to the use of the plant, which includes site specific requirements
3. Daily inspection logbooks
4. Service records
5. Operations manual
6. Verification of operator competency
7. Plant and Equipment Registration (in line with state and Territory regulatory authorities – refer to Item 3 of the Plant and Equipment SHAPE Minimum Standard)
8. Registration with Road Authorities where the plant itself is to be driven on public roads
9. SHAPE’s Plant Induction sticker may be used to easily identify inducted plant and reinspection timeframes

The Plant and Equipment Register is updated to include the EWP and associated records

EWP tires are in good condition with minimal damage. Puncture proof tyres are used where the loss of inflation could cause instability

When there is a risk of crush injuries (i.e. when working near overhead structures or services), secondary guarding or protective devices are installed by the manufacturer / supplier.

Such devices may include:

• physical barriers attached to the platform
• pressure sensing devices positioned over the control panel, which detect pending crush incidents and prevent further hazardous movements
• proximity sensing devices which prevent an EWP’s platform from manoeuvring into high-risk areas near to fixed structures

The operator’s competency has been verified in relation to the selected type of EWP, and a photocopy is taken and kept in the site files, i.e.:

• To operate a scissor lift (SL) or vertical lift (VL) of any platform height, there is no requirement to hold a High Risk Work License however operators need to demonstrate that they have been trained in and are familiar with the equipment they are operating. This training can be obtained by undertaking an EWPA Yellow Card course;
• The High Risk Work Licence for boom-type elevating work platforms is not evidence of competency to operate a scissor lift or vertical lift – you must be trained and familiar with scissor lift operation before you can use it;
• To operate a boom-type Elevating Work Platform where the length of the boom is under 11m, evidence of training can also be obtained by undertaking the EWPA Yellow Card course;
• To operate a boom-type Elevating Work Platform where the length of the boom is 11m or more, a High Risk Work License for Boom-type elevating work platforms (code WP) is required

Relevant information, training, and instructions have been provided to workers who are involved in the activity. For example: the Site Induction, Toolbox Talk, training in the SWMS, Pre-Start Meeting.

Overhead and underground services (such as gas, water, fire services, overhead power lines and electrical cables) have been identified through review of As-Builts, Dial-Before-You-Dig and scanning techniques. Relevant asset owners are identified so that they can be consulted in planning for the works

Due to the importance of a prompt rescue, EWP operators should never operate alone in the event they become sick, injured, stranded, suspended or trapped at height due to malfunction or misuse of the EWP.

Support personnel need to maintain line of sight to the operator and should not leave the area until the EWP is lowered to a stowed position and the operator has alighted from the platform.

For scissor lifts less than 11m, as a minimum the EWP Emergency Response Plan is completed by the scissor lift operators and ground-based support / emergency response personnel prior to works commencing.

For all other types of EWPs (i.e. scissor lifts greater than 11m and all boom-type EWPs), in addition to being trained in the EWP Emergency Response Plan the ground support personnel must also:

• be licensed to operate the type of plant they are spotting, with evidence of this competency copied and retained in the site files; OR
• be a trained Dogman / Rigger, with evidence of this competency copied and retained in the site files

On SHAPE workplaces an EWP should never be used in the vicinity of live overhead electrical lines.

If this situation is ever to occur, a detailed SWMS, Emergency Response Plan and Electrical Deviation Risk Assessment must be endorsed by the relevant SHAPE state General Manager prior to works commencing.

One spotter will be required for each item of plant or equipment operating in the vicinity of overhead electrical lines. Spotter competencies must be copied and retained in the site files, and must include:

• The license / competency to operate the type of EWP (or Dogman / Rigger competency)
• A current competency to ‘Provide First Aid’ (HLTAID003) or equivalent
• A current competency to ‘Provide Cardiopulmonary Resuscitation’ (HLTAID001) or equivalent
• (In Victoria only) an approved Spotter training course (22325VIC) (Course in Workplace Spotting for Service Assets) and hold a current Spotters Registration Certificate/Card which is valid for a period of three (3) years

Emergency controls are clearly visible, known by operators and spotters, and are accessible at all times during operation of the EWP

Attachments fitted to EWPs to hold material have been installed as per the manufacturer’s instructions by a competent person (such as a fitter or mechanic) and have been inspected and approved by an engineer or workplace safety regulator

Safe working loads are displayed on the EWP and are understood by the operator and passengers

Permanently fixed and legible operating instructions (decals) are displayed at operating positions, i.e. at the ground controls, or cabin and basket controls

Exclusion zones and warning signage are in place to control plant, equipment, and worker interaction

A full body safety harness is worn by every person on the platform of a boom-type EWP or vertical mast EWP fitted with a jib. This is to help control the risk of:

• a fall from the platform, should the platform strike an object
• a fall from the platform, should the EWP platform levelling system fail, resulting in the platform tilting or inverting
• a person being catapulted out of the EWP, for example while travelling over uneven ground or over a terrain drop-off

A full body safety harness is generally not required for occupants of scissor-type EWPs because they are protected by the guard rail on all sides of the platform. A fully body safety harness should be worn for scissor-type EWPs when recommended by the manufacturer or otherwise indicated in the site-specific risk assessment.

For relatively low height tasks, a site specific assessment is conducted to identify whether there is inadequate fall clearance, i.e. the potential for the fall arrest system (including energy absorber) to deploy and the occupant to still impact the ground.

If such a situation could occur, other methods for working at height such as using a mobile scaffold should be considered as a safer method for undertaking the task.

When a safety harness system is required, it complies with the AS/NZS 1891 Industrial fall arrest systems and devices series. When selecting lanyard lengths everyone on the platform should ensure that:

• the length of the lanyard is as short as possible, while still permitting the occupants in the EWP freedom of movement
• the operator is able to maintain both feet on the platform floor

Every person using a harness is competent in how to inspect, wear, use and secure a harness in accordance with the manufacturer’s instructions. Demonstration of this competency is provided (and a copy kept in the site files), and may include RTO training in Working at Heights RIIWHS204E, or a documented training record provided by the employer (if this training is delivered by a competent person).

Harnesses are inspected for defects prior to and after each use.

All personal equipment (including harnesses and associated equipment) are routinely inspected by a suitably competent person at six-monthly intervals.

Any harnesses that present with any defects are immediately removed from service, e.g.:

• Webbing: cuts, tears, scratching, grazing, excessive stretching, deterioration, rotting, mildew, Ultraviolet damage, heat damage (e.g. due to welding), exposure to corrosives or solvents
• Stitching: any fraying, cuts or tears which indicate potentially weak or damaged threads
• Snap hooks: hook or latch distortion (e.g. bending), cracks or forging folds, excessive wear at swivels or the latch pivot pin, open rollers, excessive movement of the latch, any broken, out of place or missing latch springs, soil or grime build up
• Buckles and adjusters: cracks, corrosion or other physical damage, missing parts, incorrect functioning, bent tongues, open rollers
• D-Rings: excessive movement of the D-Ring, cracks, signs of excessive wear, other physical damage
• Energy Absorber: signs of activation, tampering or damage

When a safety harness is required, a suitable anchor point is used such as the permanently fixed EWP anchor point

The surface incline is not exceeded with respect to the manufacturer’s operating instructions for that type of EWP

EWP movements only take place with the basket or work platform in the lowest position.

When movements are permitted by the manufacturer in the extended position, this may only take place in a designated exclusion zone and with spotters to eliminate the risk of collision with other plant, people and objects.

EWPs are not used as a material hoist. Materials to be installed that are with the worker in the EWP basket should fit inside the confines of the platform and still facilitate access, emergency egress and not compromise the operation of the controls.

If an EWP is to be moved through a doorway or restricted opening, the operator will exit the basket and operate controls from the ground, moving the scissor lift from outside of the work platform.

A safety observer will be used on the other side of the doorway to alert people to stay clear of the EWP

Firefighting equipment is available within EWP baskets/cabins where hot works are being performed, and at the completion of works a 30 minute firewatch is completed and verified on the Hot Work Permit.

When EWPs are being used in the vicinity of a live edge (e.g. stair penetrations, kerb and channel, external building perimeters, change of levels), controls are in place to keep the EWP a safe distance from the edge, i.e. wheel stops, tethering, certified barriers.

Battery powered EWPs are recharged in a designated area located away from temporary construction switchboards.

The floor or ground load-bearing capacity have been verified in writing by a structural engineer (or geotechnical engineer where appropriate), and EWPs are parked for charging with a separation distance that avoids overloading the ground support structures.

Combustion type engines are only operated outdoors.

If operation of a combustion engine EWP is required in an enclosed or internal environment, adequate mechanical ventilation and air exchange must be implemented and monitored through consultation with a licensed Occupational Hygienist.

Refuelling of combustion engine EWPs is performed in a designated refuelling area. The work method is clearly addressed within the contractor’s SWMS.

An SDS for the fuel is provided to the SHAPE Project Team, and the product is entered into the Hazardous Chemicals Register after the completion of a Hazardous Chemical Risk Assessment which is signed by all workers involved in the refuelling works.

Suitable spill kits are located at the refuelling zone.

During pre-construction, the project team reviews emergency planning and incident response requirements for inclusion into the project Risk Register and Project Delivery Plan.

NB: this will include the Building Management Emergency Response protocols.

Projects with a higher risk profile are encouraged to use the separate Project Emergency Response Plan to sufficiently address the higher legal requirements for emergency preparedness (e.g. the use of Tower Cranes or mast climbers, cladding replacement works, where there is a risk of worker suspension at height, difficult or restricted access and egress situations, multi-level or spur / hung / cantilevered modular scaffolds, use of forklifts, civil works with the risk of powered mobile plant rollover).

The project’s designated emergency personnel are inducted into the site-specific emergency response procedures / plans by signing either the Project Delivery Plan or Project Emergency Response Plan, as appropriate

The nearest available health or medical services have been identified,and they have been contacted to establish their ability to assess or treat work-related injuries.

NB:

• Isolated sites (more than 20 minutes from appropriate medical services) may require further due diligence and planning to respond to medical emergencies
• For shift work, consideration must be given to the medical facility’s opening hours

Emergency Evacuation Diagrams have been created using the Evacuation Diagram Tool.

Emergency Evacuation Diagrams are displayed on site, in accordance with the Guide to the Evacuation Diagram Tool.

Emergency response procedures are documented to all workers and visitors within the Site Induction.

Emergency Evacuation training is completed within the first 2 weeks of commencing the project, and then every 3 months thereafter.

Task-specific Emergency Response Plans are prepared and implemented for all high risk activities or activities requiring potential rescue resources and equipment.

The nominated warden has completed a relevant training course through a Registered Training Organisation (RTO).

Risk Assessment of the project emergency response hazards within the Project Risk Register will determine the site’s firefighting equipment requirements, for example:

• Low Risk Environments – retain the existing base building equipment, OR provide at least 1 Class A (General) and 1 Class E (Electrical) extinguisher per floor
• Medium to High Risk Environments – provide 1 extinguisher for each temporary construction switchboard on site, i.e. if there are 5 temporary construction switchboards per floor then there should be 5 extinguishers per floor – the class/size of extinguishers required will be determined via risk assessment in consideration of the nature of work and combustibles on site

Note: it is not ideal to position fire extinguishers at/on Electrical Switchboards themselves – ideally they should be positioned in a highly visible and accessible standalone location

• Hot Works – A separate portable fire extinguisher of the appropriate class/size (provided by the subcontractor) is required in the vicinity of all hot works

Note: it is not ideal to position fire extinguishers at/on Oxy-Acetylene trolleys themselves when the Oxy-Acetylene kit is in use

Where hot works activities are undertaken, nominated personnel are competent in the use of fire fighting equipment. The nominated person has demonstrated that they understand how to select and use the designated fire fighting equipment.

Nominated first aid officers have current qualifications

First aid requirements for the project have been assessed by a qualified First Aider, are documented within the Project Risk Register and Project Delivery Plan, and are based on site-specific risks including the scope of works, environment and location. This risk assessment is developed with reference to the relevant state/territory First Aid Compliance Code or Code of Practice. Where the use of hazardous chemicals is required, additional first aid supplies may need to be provided by SHAPE or the subcontractor.

A First Aid Room is provided for sites that will reach a peak of 100 workers or more. The following items are provided inside the First Aid Room:

• A sink and wash basin with hot and cold water (unless this can be provided within easy access from the First Aid room)
• A work bench or dressing trolley
• Cupboards for storing medicaments, dressings and linen
• A hazardous waste container or bio-hazard bags for soiled dressing
• A sharps disposal system
• Electric power points
• Hygienic hand cleanser and disposable paper towels
• An examination couch with waterproof surface, pillow, blanket and disposable sheets
• An upright chair
• An examination lamp with magnifier
• A bowl or bucket (minimum 2 Litres capacity)
• A chair and a table or desk
• Names and contact details of first aiders and emergency organisations on the SHAPE First Aid contacts poster
• A first aid kit appropriate for the workplace, including a resuscitation mask and face googles
• A stretcher
• An Automated External Defibrillator (also known as an AED or simply a “defibrillator”)

A first aid room should:

• Be located within easy access to toilet facilities and a sink with hot and cold water (where this is not provided in the room itself)
• Offer privacy via screening or a door which remains easily accessible to emergency services, with a minimum door width of 1 metre for stretcher or wheelchair access
• Be well lit and ventilated
• Be large enough for its purpose (e.g. 14 square metres as a guide)
• Have an entrance that is clearly marked with the SHAPE First Aid contacts poster

Arrangements have been made to ensure first aid kits are regularly re-stocked.

Emergency Exits are clearly signposted and operational.

Where there are any changes to emergency exit requirements, these are communicated through a Toolbox Talk and the Site Induction.

Emergency Evacuation Diagrams are updated to reflect these changes.

Any action to the smoke detection, sprinkler, hydrant or fire hose reel systems that will be affected throughout the project have been communicated to all parties on the project via Toolbox Talk and Site Induction.

Sprinkler heads remaining active have been highlighted to improve visibility. Sprinkler heads at risk of damage have been capped or caged.

Control measures to manage damage to sprinkler heads have been risk assessed, with the controls implemented and communicated via Toolbox Talk and the Site Induction.

The building emergency warning system is operational throughout the project, OR an alternative warning system has been implemented (e.g. horn system, nurse call, etc.)

Risk Assessment of the project emergency response hazards (within the Project Risk Register and Project Delivery Plan) will determine the site’s firefighting equipment requirements, for example:

• Low Risk Environments – Retain the existing base building equipment, OR provide at least 1 Class A (General) and 1 Class E (Electrical) extinguisher per floor
• Medium to High Risk Environments – Provide 1 extinguisher for each temporary construction switchboard on site, i.e. if there are 5 temporary switchboards per floor then there would be 5 extinguishers per floor – the class/size of extinguishers required will be determined via risk assessment in consideration of the nature of work and combustibles on site (note – it is not ideal to position fire extinguishers at or on Electrical Switchboards themselves – ideally they should be positioned in a highly visible/accessible standalone location)
• Hot Works – A separate portable fire extinguisher of the appropriate class/size (provided by the subcontractor) is required in the vicinity of all hot works (note – it is not ideal to position fire extinguishers at or on an oxy-acetylene trolley when that oxy-acetylene kit is in use)

Fire extinguishers and their signs are mounted in accordance with AS2444. This includes, but is not limited to:

EXTINGUISHER MOUNTING WALL BRACKET HEIGHTS

• A minimum of 100mm from the floor to the bottom of the extinguisher (fire extinguishers must not be situated on the ground)
• A maximum of 1200mm from the floor to the top of the extinguisher handle

LOCATION AND DISPLAY OF SIGN

• Minimum of 2000mm above floor level
• At a point that makes them most apparent to a person of average height & visual acuity
• The extinguisher or extinguisher sign shall be clearly visible for up to 20 metres on approach
• The size of the sign shall be determined by location on and distance at which the sign must be legible
• A minimum of one Pictorial or location sign must be provided above or adjacent to an extinguisher, even if indicating the location of multiple or a mixed group of extinguishers
• The extinguisher and fire point location signs shall have a symbol, border and letters in white on a red field, complying with Australian Standard (AS) 2700
• Australian Standard (AS) 2444 Portable Fire Extinguishers and Fire Blankets – Selection and Location provides comprehensive and specific information
• It is also recommended that you have a square instruction disc (ID – SIGN) directly above the extinguisher wall bracket. Even though these details are on the portable fire extinguisher they can get covered up with stickers, etc. blocking the instructions

Firefighting equipment is within test date.

Q: How do I understand the tag? A numeric symbol is marked in the month and year for each inspection and certification.

Q: What do the numeric symbols stand for?

1 – six monthly inspection

2 – yearly inspection

3 – (this numeric symbol is no longer used, the previous Australian Standard has been superseded)

4 – five yearly inspection (pressure testing)

5 – after use service

Should a critical incident occur, all SHAPE project stakeholders and senior leadership team members review and implement their actions and communication protocols as outlined in the Critical Incident Response guide.

During pre-construction, the project team reviews the scope of works with respect to environmental aspects and impacts for inclusion into the Project Risk Register and Project Delivery Plan.

The project Site Induction includes environmental controls specific to the project:

• Spill control
• MDF cutting
• Ventilation – natural or mechanical
• Dust/sediment suppression
• Stormwater management
• Waste water management
• Noisy works
• Hazardous Chemicals (refer to the Hazardous Chemicals SMS)
• Waste Management
• Flora and fauna

Subcontractor SWMS include environmental aspects, impacts and control measures, including requirements for the handling, storage, use and disposal of Hazardous Chemicals in accordance with the SDS.

Spill kits are:

• Fully stocked
• Appropriate for the scope of works
• Positioned in the area of risk
• Sign posted

Workers are aware of spill control measures, as outlined in the product’s SDS.

MDF cutting:

• Wherever possible, alternative products to MDF are to be used (e.g. Emissions Zero or EO board, Hoop Pine)
• If MDF is to be used, MDF cutting is to be completed off site wherever possible
• If MDF is to be cut or sanded on site, an MDF cutting room has been established in accordance with the Medium Density Fibreboard (MDF) Procedure.
• MDF cutting rooms are identified with the following signage at the entrance:
  • MDF Cutting Room warning signage
  • Mandatory PPE signage
• Workers are to wear PPE in accordance with the product SDS
• Cutting tools will be fitted with a HEPA-vacuum extraction system
• The room is kept tidy at all times, and dust is bagged for disposal

Ventilation:

• Where natural ventilation is not adequate for the site, mechanical ventilation is used, e.g. extraction fans, pedestal fans, portable air conditioning units, etc.
• Where existing mechanical services are operational, additional filter media will be installed over air intakes to prevent contamination

All activities that may cause dust or release airborne fibres have control measures in place to prevent contamination of common air spaces, impacts on other trades and offsite impacts.

Dry sweeping is not permitted on SHAPE sites.

Dust controls may include:

• Water suppression
• Negative pressure air zones
• Use of extraction systems with in-built filtration
• Tool accessories
• Wet brooming
• Vacuum equipment
• Limiting the use of exhaust emitting equipment
• Banning excessively smoky vehicles and equipment
• Enclosed areas for dedicated dust generating activities
• Air quality monitoring
• Conducting work out of normal hours
• Encapsulation or treatment of exposed synthetic mineral fibre

For external works:

• Water trucks
• Hydroseeding / spraygrass
• Stockpile encapsulation
• Rumble grids / shakedown tracks are in place for vehicle access and egress
• A road maintenance cleaning program is in place (e.g. street sweepers or similar)

Consideration is given to the potential introduction of contaminated soils, fill and mulch products (which are often man-made products constructed from recycled or waste material). Examples of possible contamination include asbestos, lead, PFOS/PFAS, acid sulphates, other chemicals, fire ants, plastics, glass, etc.

Soil, fill and mulch products are only procured from reputable suppliers, the materials are visually inspected upon delivery for any signs of visible contamination, and if in doubt project teams will consult with an Occupational Hygienist to determine a suitable and site-specific inspection and sampling process.

Note: for schools and public infrastructure projects, always seek proportionate sampling and testing processes from an Occupational Hygienist as the material arrives to site.

Stormwater management controls are implemented when appropriate:

• Filtration media
• Filtration socks
• Hay bales
• Silt barriers/fences
• Tarping of waste containers or stockpiles  in adverse weather conditions

Waste water management controls are implemented when appropriate:

• Designated and bunded wet trade mixing areas
• Wash out systems (e.g. Dulux Envirowash System, Resene WashWise, or similar)
• Sediment tanks (e.g. for plaster, cement, tiling products, etc.)
• Waste water is disposed of in accordance with the SDS, and local council or Environmental Authority requirements

Noisy works controls are implemented when appropriate:

• Work methods are selected which eliminate or minimise noise generation as much as practical (e.g. placing materials instead of dropping, exhaust silencers are used, sound rated rooms, use of acoustic panelling and other noise dampening materials, cutting rooms, etc.)
• Plant and Equipment are turned off when not in use
• Works are in accordance with building management and Development Approval (DA) constraints
• Noisy works are scheduled at a time that reduces exposure to other workers
• Where possible, workers are excluded from noisy work locations
• Neighbours and stakeholders are notified in advance of planned noisy works activities
• Hearing protection must be worn by workers and others in the vicinity of the noise
• Noise monitoring and assessment is conducted for repetitive noisy works

Monitoring and inspections take place via site walks and Procore Hazard Observations

Waste management controls are in place and effective:

• Waste management strategies are communicated as part of the Site Induction
• There is an adequate number of bins
• The size and type of bins are appropriate for the type of waste generated by the scope of works
• Bins are not overflowing
• There is a bin exchange or turnover strategy in place, which is communicated at induction
• A waste tracking and separation plan is in place (NB this is mandatory for all Green Star projects)
• A housekeeping strategy is in place

Paint and/or hazardous products are appropriately managed (i.e. storage, signage, handling and disposal are in accordance with the SDS).

Posters or signage highlighting environmental initiatives (e.g. recycling) are displayed on site.

Vehicle movements and parking are managed to minimise environmental impact on the neighbourhood and other stakeholders.

Sediment fencing is in place where required

Flora and fauna controls are implemented when appropriate:

• Garden beds are protected
• Trees are adequately protected

During pre-construction, the project team reviews the scope of works with respect to excavation and trenching work for inclusion into the Project Risk Register and Project Delivery Plan.

Contractor Safe Work Method Statements (SWMS) are prepared by subcontractors for construction work associated with work in and around a trench or excavation and reviewed using the SWMS Review. SWMS must detail hazards and controls associated with an excavated depth greater than 1.5 metres and/or the risk of a person falling more than 2 metres.

The earthmoving plant selected is suitable for the work being performed, including consideration of the materials, load, frequency, proximity of other plant/structures.

A competent person has conducted a documented inspection / risk assessment of the excavation site prior to starting work.

Soil type information must be provided by a geotechnical engineer for trenches and excavations 1.5m or greater in depth and for any excavation in unstable soil.

Before excavating check the geotechnical soil report for acid sulphate soils and your jurisdiction’s “EPA Contaminated Sites Register” for the site location and classification – additional risk management may be required.

If acid sulphate soils are present or the site is classified as contaminated, consult with an occupational hygienist regarding state and local government requirements / Australian Standards for sampling and testing, excavation, remediation and soil removal requirements.

If after review of soil reports, EPA Contaminated Sites Register and other relevant project documentation there is no evidence of soil contamination or special conditions in relation to soil management, where possible a review of the site’s previous uses (i.e. industrial, commercial, domestic, etc.) should be undertaken in conjunction with a visual inspection of the site by an occupational hygienist.

If following review there is no reason or further evidence to suspect soil contamination –  excavation may commence without further testing or sampling in accordance with all other relevant aspects of this SHAPE Minimum Standard and the spoil may be disposed of to an off-site facility.

NB – prior to soil leaving any site, check with the nominated off-site disposal facility for any other specific soil classification / management requirements.

If at any time during excavation activities there is reason to suspect previously unidentified soil contamination – stop work immediately and engage an occupational hygienist to complete an investigation and report.

Relevant information, training, and instructions have been provided to workers who are involved in the activity. For example; Site Induction, Toolbox Talks, training in SWMS, Pre-Start Meetings, etc.

For all excavation activities on public or private land, Before You Dig Australia (BYDA) must be contacted.

Note: Before You Dig Australia (BYDA), formerly known as Dial Before You Dig, provides the free pre-excavation referral service for the Australian community. BYDA provides a single point of contact to request information about any infrastructure networks at the planned project site.

The relevant regulators, asset owners or other external authorities have been notified of works (e.g. when excavating contaminated soil, working near overhead power lines or working near assets owned by other stakeholders) and their approval has been received prior to commencing excavation.

Information about underground services is communicated to workers involved in the excavation work – including when it is not in the immediate vicinity. Where this is risk of damage to services, alternative excavation methods should be considered (e.g. hydro or vacuum excavation).

An adequate consultation / communication process must be conducted with all relevant parties prior to the excavation work commencing.

Where the excavation is located near other plant or structures, control measures are in place to prevent injury to workers and members of public.

Following the Planning and Risk Assessment of Trenching and excavation activities an Excavation Permit must be completed and issued to the subcontractor directly involved with the works prior to work commencing.

When the cutting or coring of concrete is required prior to the excavating, the Cutting and Coring Concrete and Masonry Elements Procedure is implemented.

Ground penetrating radar (GPR) scanning is completed prior to commencing excavations –  Include visual inspections of areas to be excavated for tell-tale signs of underground services such as sunken trench lines, service pits, and surface mounted lighting poles, above ground electrical pillars.

Appropriate exclusion zones and warning signs are established around excavations and plant and equipment paths of travel.

Where ground support systems are required / installed, or battering of trench is used, ensure there is a safe system of work in place to minimise the risk of injury for people installing and removing the system.

Where shoring systems or other documented methods are utilised, they are:

• Designed by a qualified engineer
• Detailed on up-to-date drawings / plans
• Installed by a person trained in the shoring or other system, and verified as correctly installed prior to use in accordance with the drawing / plan; and
• Authorised and signed off by a qualified engineer where changes to the design or installed system are made

The risk of people falling into the excavation has been adequately controlled through use of barriers – this should include provisions to prevent unauthorised access afterhours. Certified barriers are required where work is in the immediate vicinity of the live edge.

A safe means of access and egress from the trench or excavation has been provided.

The risk of people being struck by falling objects must be adequately controlled.

All additional task and site specific hazards or risks associated with the excavation work must be adequately managed. This has been addressed in the Project Risk Register and communicated through the Site Induction.

Monitoring of trenching an excavation activities is completed via the Task Inspection. The presence of asbestos must also be considered in areas known to have been filled or past building sites.

During pre-construction, the project team reviews the scope of works with respect to the potential impact of fatigue for inclusion into the Project Risk Register and Project Delivery Plan.

In the development of the Project Delivery Plan, project teams are to agree on standard working hours, conditions and timeframes that are appropriate for the project and client, contractors and SHAPE workers themselves.

Risk assess project resourcing requirements regularly depending on the nature and scope of current works.

Coordinate trades to schedule similar out of hours works together (e.g. core holing activities), rather than on multiple separate occasions.

When planning for out of hours works, consideration should be given to avoiding high risk activities in the closing hours of the shift. Workers are generally more alert and focused at the start of the shift and better equipped to follow instructions and make sound decisions.

Proactively discuss and manage fatigue with the workforce, particularly after emergency events or significant incidents have occurred which may result in workers working longer shifts – ensure supervisors manage this proactively with their resourcing.

When appropriate, communication to subcontractors about management of fatigue with their workers is documented in an email and records of this communication are retained.

Ensure fatigue is included in your subcontractor’s SWMS, particularly for safety critical activities.

Ensure that all workers on the construction site (including subcontractors) have been given the site specific induction, and made aware of the requirements of the Project Delivery Plan.

Provide adequate facilities for rest breaks (e.g. lunch room, amenities).

Incident Reports should be raised for instances where fatigued workers have been identified on site, or particularly where there was potential for workers performing high risk work (safety critical activities) also being fatigued.

During pre-construction, the project team reviews the scope of work involving the erection of formwork, falsework and placement of concrete and stripping for inclusion in the Project Risk Register and Project Delivery Plan.

All formwork systems are designed by a suitably qualified and competent engineer (e.g. a structural engineer, or a civil engineer experienced in structural design).

Design of all formwork systems, both traditional and modular, meet the requirements of AS 3610 Formwork for Concrete and AS 3600 Concrete Structures, and considers:

• The type of formwork such as conventional or proprietary systems
• Components to be used e.g. size and shape
• Configuration of the system
• Conditions of the site, e.g. ground conditions prevailing weather
• Stability of formwork during erection, pouring and dismantling
• Using off-site construction methods such as concrete girders lifted into place in lieu of in-situ form
• Minimisation of working at heights
• Fall protection provisions
• Guiderails
• Sloping surfaces on formwork
• Manual handling

Design safety reports have been received and recommendations have been included into the Project Risk Register and Project Delivery Plan. They are then distributed to the formwork contractor for inclusion into their safe system of work.

Systems of work developed by the formwork contractor are clear and always in accordance with the formwork design.

The formwork contractor’s systems of work are flexible enough to meet changing circumstances as the work progresses, provided such flexibility does not depart from the formwork design. The system of work provides for the assessment and control of any new risks arising from proposed changes to the work before they are implemented, i.e. RFIs are issued to the formwork designer when a potential conflict arises between the on-site installation and the documented design.

A documented safe system of work can be an administrative control that complements higher level controls. This could include the following:

• Communication and consultation
• A project risk assessment
• Safe Work Method Statements for high risk construction work
• Access and egress
• Exclusion zones
• Permit-to-work systems
• Fall arrest / restraint systems
• Inspection and maintenance
• Emergency evacuation arrangements
• Changes to the work arrangements

Prior to commencing formwork operations, the following steps have been carried out:

• Site-specific Safe Work Method Statements have been reviewed and in place
• Suitable access in and out of the formwork zone is in place for workers and mobile plant
• The ground conditions where formwork is placed has been assessed by a competent person (e.g. a geotechnical engineer) and is adequate to support the weight of the formwork and concrete and any additional live loads such as pumps, workers, mixers, pouring of concrete and so on
• A structural engineer has provided confirmation that the structure/building connection points and materials are adequate
• Weight distribution / load placement drawings and plans have been prepared based on the engineered design requirements
• Signage is prepared for installation on site to ensure the weight distribution / load placement requirements are complied with at all times – this information must also form part of the Site Induction content or a separate Toolbox Talk
• Unauthorised persons are prevented from entering the work area. This includes physical barriers and hazard warning signs clearly displayed around formwork activities to warn other persons/trades on site
• Electrical hazards (overhead and underground) has been identified and controlled
• Emergency response plans have been documented and tested
• All persons carrying out the work have received appropriate training, information and instruction
• All proprietary formwork components and formwork materials such as joists, bearers, plywood, support frames, jacks and U heads are used in accordance with manufacturer’s specifications
• Proprietary connecting devices and props pins are used. Improvised bolts and or reinforcing steel must not be used for this purpose.

Evidence of competency for formwork and falsework workers are copied and retained in the site files (i.e. Certificate III in Formwork / Falsework)

Emergency plans consider:

• The method for alerting workers in an emergency
• The method of extracting workers from each location or cell that people have entry to or could fall into
• When to evacuate workers from the form
• Evacuation muster points both on and off the form
• Location and use of fire extinguishers
• Identifying workers responsible for ensuring evacuation takes place
• Rescue procedures for severe medical conditions
• Damaged componentry/components
• Notifying emergency service organisations at the earliest opportunity
• Establishing communication protocols between relevant workers
• Testing emergency procedures for their effectiveness in dealing with an emergency
• Frequency of emergency drill testing
• Providing information, instruction and training to workers who may be affected by an emergency

Erection of formwork is documented into a Safe Work Method Statement:

• Formwork frames are erected progressively to ensure the installers’ safety and the stability of the overall structure
• Bracing is progressively installed to provide reasonable fall protection during erection;
• Bracing is not used as final edge protection
• Where erecting the formwork requires people to stand at heights of two (2) metres or more above a level below, form workers can work within the formwork frame provided there is fall protection provided within the frame. An example of this would be to construct a temporary platform within the frame’s tower with the cross bracing or handrail installed to the sides enclosing the frame on four sides
• The false deck is constructed so there are no large gaps and gaps only exist where a vertical member of a frame passes through the deck. Gaps do not exceed 225mm in width
• Safe access is provided to each of the false decks

• Intermediate work decks are installed for erection of formwork above 4 meters above the below floor
• Where the potential fall distance is less than two metres, a catch platform or catch deck can be provided that is at least 450mmwide, which is not a working deck

• Bearers are placed on frames by workers off work platforms no more than 1800mm below them
• Bearers are held in place using U heads, the bearer is positioned in the centre of the U head

• U heads are rotated and fixed by nailing or wedging the bearer to prevent the bearer from moving off the centre of the U head. Where 2 bearers abut the U head does not need to be rotated
• Joints are installed to the bearer from below using a work deck progressively
• Formwork deck is laid in a progressive way so that workers will be provided with a method to prevent them from falling below the deck
• Workers start laying the form ply sheets from the perimeter scaffolding or other edge protection provided on the perimeter of the formwork
• A minimum of four joists at 450mm centres—400mm gaps, totalling 1.8 metres—are located on bearers next to the person and in the other direction joists extend for at least 1.8 metres. Therefore, if a person falls they will fall onto the joists and should be prevented from falling further
• Lower areas of the deck (beams or drop downs) are constructed first to minimise fall hazards from higher levels of the deck

• Leading edge hazards are documented in the formwork contractor’s SWMS
• Task Inspections are completed on all tasks undertaken by the formwork contractor

Formwork, falsework and back propping is inspected by a structural engineer to ensure it meets the design specification and is structurally sound before it is loaded with concrete. A pre pour certificate is issued by the structural engineer before loading with concrete.

Additional documented inspections on the formwork, falsework, propping and supporting structures are performed by the structural engineer after any significant weather event, repair, modification, alteration or incident which may affect the integrity of the structure.

Records of these inspection and maintenance activities are kept on site.

Safe access and egress to the formwork has been provided and may include:

• Fit for purpose temporary ramps (cleated)
• Secured planks on top of steel reinforcement to provide safe access and egress from completed formwork decks
• Using the existing floor level of a building, where entry is safe
• Installing temporary stairs or portable ladder access systems for use when erecting the formwork and falsework
• Personnel hoists – non-mechanical forms of exit (e.g. a ladder or stair tower should also be provided in case of power failure or another emergency)
• Appropriate safe access to safely remove injured and ill workers

• Barriers are in place to prevent other trades such as steel fixers, plumbers and electricians from the formwork erection zone
• Formwork has been inspected and the work zone has been deemed safe for other trades

Controls for falling objects are in place such as:

• Overhead protective structures
• Perimeter protection screens
• Catch platforms
• Catch nets
• Exclusions zones below

Weight distribution / load placement drawings and plans have been prepared based on the engineered design requirements.

Signage is in place to communicate the engineered design requirements, including approved material set down areas, weight limits, weight distribution / load placement – this information must also form part of the Site Induction content or a separate Toolbox Talk.

The weight distribution / load placement requirements are complied with at all times:

• Materials are only stored in the designated material set down areas
• Stored material is not overloading the formwork

• Penetrations on the formwork deck are covered by fit for purpose material and secured in position, clearly visible and identified or have leading or perimeter edge protection
• Open penetrations like stairwells or access for services have proprietary guarding installed
• Penetrations in concrete slabs have cast-in-mesh as a back-up system
• The mesh is 50 x 50mm mesh size or smaller and made of material capable of withstanding the potential imposed loads. Where mesh or other physical fall protection material is to be provided for larger penetrations this should be included in the slab design specifications to ensure it can withstand potential loads including those applied by people, equipment and material
• Penetration covers using plywood material should be structurally graded and identified using a bright colour paint. The cover must be firmly secured to the concrete or formwork deck and designed for potential loads that may be applied
• Before stripping formwork, penetrations cast into the concrete are covered
• Joists placed up to the edge of the penetration are secured so the timbers cannot spread if a person falls on them

• Guardrails used for edge protection have been designed and engineered as edge protection systems in accordance with AS 4994: Temporary edge protection – general requirements
• Guardrails and handrails generally incorporate a top rail between 900mm and 1100mm above the working surface and also incorporate a mid-rail and a toe board (except where it may be impractical to do so) and alternative control measures, such as exclusion or ‘no go’ zones, to ensure no one is at risk of being hit by falling objects from the work above
• Fixings used to secure posts to the deck should be fit for purpose and take into account that it must be able to withstand the force of a worker falling into the rail
• The edge protection installer provides SHAPE with written verification at handover, before workers are permitted to access the area. The handover information includes written verification that the guardrail system and supporting structure are structurally adequate (eg. verification by a suitably qualified engineer), and that the guardrail system has been installed in accordance with the supplier’s instructions

Perimeter protection screens are an effective means of edge protection on a completed formwork deck. Perimeter protection screens may be installed on the formwork as it is constructed, in which case the formwork must be designed to support the screens.

Perimeter protection screens are installed in accordance with the manufacturer’s requirements, or where applicable the relevant drawing / plan.

Perimeter protection screens are assembled, installed, operated, inspected and re-inspected by the holder of a rigging high-risk work licence who has received training from the screen manufacturer/supplier. Inspections and re-inspections may also be performed by a structural engineer.

Perimeter screens:

• Extend at least 1000mm above the finished floor level
• Have the ability to support or contain imposed impact loads including building materials, equipment and waste materials
• Have resistance to wind loads on the supporting structure
• Are inspected at least once every 30 days, or after any modification, incident or adverse weather event occurs which may have affected the structural integrity of the screen
• Are resistant to chemical reactivity including flammability
• Are ventilated
• Allow light transmission
• Provide a degree of protection from rain or washing down operations
• Have a pattern and frequency of fixing points
• Have gaps between the screen and formwork or slab less than 50mm
• Where gaps exceed 50mm, additional temporary measures such as flaps and covers are used

• The formwork contractor has a monitoring regime of the formwork in place during concrete placement to check for potential failures or collapse and to check that formwork movement does not exceed the specifications
• There is a documented communication system in place to alert others of potential issues
• The formwork contractor has workers available to carry out any emergency adjustments or repairs
• Placement is stopped whilst repair or adjustments are carried out
• Pour rate of concrete does not exceed the calculated rate
• Hoists, pumps and other equipment required for the pour are not fixed to the formwork without approval by the structural engineer

• A documented back propping design is in place and approved by the structural engineer prior to stripping
• Written confirmation has been received prior to stripping that the structure is self-supporting and stripping can commence
• Concrete test results have been received verifying concrete meets the design specification

A written methodology is in place for the stripping of the formwork including:

• The number of people involved
• Establishment of exclusion zones
• The sequence of stripping activities – usually the reverse order of installation
• Cleaning and removal of nails and sharps
• Stacking of material
• Minimising damage to the components
• Identification of dedicated walkways
• Formwork components are not dropped or thrown from a building or structure
• Where back-propping is required
• How the structural members will remain in place and the type and layout of members that will replace the formwork system
• Other special requirements involved in the stripping or building process, e.g. checking of back-propping after post-tensioning
• Providing lighting for the work area and surroundings
• Maintaining housekeeping

During pre-construction, the project team reviews the scope of works with respect to Hazardous Chemicals for inclusion into the Project Risk Register and Project Delivery Plan.

A site specific Hazardous Chemicals Register is maintained on site.

Safety Data Sheets, also known as SDS’s, are current (i.e. less than 5 years old), have an Australian or New Zealand contact phone number listed on page 1, and are filed in a dedicated SDS folder which is kept next to the first aid kit.
NB – SDSs must also be kept for all non-hazardous products when the product’s SDS lists specific PPE or first aid requirements.

The subcontractor has provided a risk assessment for the product, OR SDS controls are detailed in SWMS, Toolbox Talk or Pre-Start Meeting.

All substances are clearly labelled and stored in their original containers.
NB – Decanting of substances into smaller containers is only permitted under the conditions outlined in Safe Work Australia’s Code of Practice for the Labelling of Workplace Hazardous Chemicals.

Flammable substances are stored in a ventilated area and away from ignition sources, with the required emergency response equipment located within the area.

The required first aid facilities are available and have been assessed to provide first response in the event of an exposure.

The handling, storage, use and disposal of all Hazardous Chemicals is conducted in accordance with the SDS.

Adequate ventilation has been provided to avoid a concentration of fumes. This may involve:

• Windows and doors being opened where possible
• The introduction of mechanical ventilation or extraction
• Using the building extraction system

NB – concentration of fumes can affect not only workers but also building tenants, via contamination of the mechanical services system and/or air displacement through operational lift shafts. Extra caution must be taken when working on a multi-tenanted floor.

Consideration should be given to the use of Hazardous Chemicals out of hours to reduce the frequency of exposure for other workers and tenants.

During pre-construction, the project team reviews the scope of works with respect to hot works activities for inclusion the Project Risk Register and Project Delivery Plan.

The building management and tenancy fitout guide has also been reviewed to ensure the inclusion of building management requirements for hot works – i.e. impairment notices, building specific controls, notification periods, fire services isolation requirements, etc.

Following the development of the Project Risk Register and Project Delivery Plan all relevant information in relation to hot works is detailed within the project Site Induction.

Subcontractor SWMS are reviewed via the SWMS Review to ensure hot works activities, hazards and controls including emergency response plans have been addressed when appropriate.

Where hot works activities are undertaken, consideration should be given to work benches, waste bins, fire extinguishers, permit holders, brooms, dust pans, etc. which are negotiated with subcontractors.

Hot Work Permits are in use for any activity that may generate heat, fire, smoke, or if there is a risk of combustion.

Hot works are not performed outdoors / in open air on a Total Fire Ban Day, unless the relevant permit has been approved by the local authority.

On non-fire ban days, consideration is still to be given to weather conditions when completing external hot works.

Fire extinguishers and fire blankets must be provided by the subcontractor undertaking the hot works.

Fire extinguishers are suitable for the task being performed and located within the immediate vicinity of personnel performing hot work activities.

Note: when working at heights, the fire extinguisher must be located within the EWP basket or on the scaffold platform, etc.

Fire extinguishers are within test date (within 6 months of the last date stamp).

Base building or client fire extinguishers should not be used except in emergencies (e.g. not to be used by subcontractors for hot works activities).

Flashback arrestors are fitted to gas torch leads (both the regulator end and torch end).

Flashback arrestors on hoses have been installed, and have been tested or replaced at intervals of at least every 12 months.

Records of inspection or maintenance should be provided by the subcontractor when requested. One means of compliance may be to tag or attach stickers to oxy fuel gas equipment that has been inspected and tested.

Gas hoses and fittings are in good condition.

Welding equipment is in good working order.

Adequate ventilation is provided or is available for welding activities.

Welding screens are provided for Arc, MIG & TIG welding activities.

Warning signage is posted to advise others of potential hazards.

Areas below overhead welding / hot works are isolated with exclusion zones and signage.

Combustible material has been removed or is protected from hot work.

Protection measures are in place to prevent sparks or debris entering public areas.

Where hot works are undertaken via height access equipment (e.g. EWPs), consideration has been given to protecting internal components from heat affected falling debris which may ignite an equipment fire.

A minimum 30 minute fire watch is coordinated for all hot work activities.

Note: some clients may require a longer duration fire watch as part of their own, or building management requirements.

Cylinders are stored in accordance with manufacture requirements, if overnight then correct storage in an approved cage has been allocated space on the project.

The storage of gas cylinders on site should be limited to those cylinders in active use, rather than bulk-storage. i.e. there is a regular exchange program in place.

Note: empty gas cylinders should be removed from site within 24 hours.

PPE is being used in accordance with controls listed in the contractor’s SWMS & the Hot Work Permit.

Suitable respiratory protection for each welding task is risk assessed, selected and documented prior to works commencing. This risk assessment should consider the duration of the activity, location of existing ventilation, etc.

Refer to the Hot Works Procedure for further guidance.

During pre-construction, the project team reviews the scope of works with respect to the use of lasers for inclusion into the Project Risk Register and Project Delivery Plan.

Qualified and trained personnel are assigned to install, adjust and operate the laser equipment. This person is also responsible for the implementation of laser safety controls. Verify competency via Certificate of Competency, related trade or industry qualification.

Appropriate laser warning signs are posted in areas in which these lasers are used.

Precautions are taken to ensure that persons do not look directly into the beam, e.g. placement of the laser at floor level or above ceiling level.

Precautions are taken to ensure that the beam is not viewed directly through optical instruments.

Appropriate eye protection is worn, e.g. specific laser safety eyewear.

The laser beam is terminated at the end of its useful beam path.

Precautions are taken to ensure that the laser beam is not unintentionally directed at mirror-like or specular surfaces (especially flat or concave mirror-like surfaces).

The equipment is being used in accordance with manufacturer’s instructions and contractor’s Safe Work Method Statement (SWMS). This is assessed through the Task Inspection.

When not in use, is the laser equipment stored in a location where unauthorised persons cannot gain access.

Class 3B and Class 4 lasers are not used without completion of a project specific risk assessment, which involves the SHAPE EHSQ team.

During pre-construction, the project team reviews the scope of works with respect to lifting operations for inclusion into the Project Risk Register and Project Delivery Plan.

Permits have been applied for through the relevant councils, police and road & traffic authorities.

A competent person has determined the type of crane to be suitable for the lifting work to be performed.

A SWMS (including a documented emergency response plan) has been received and the SWMS Review has been completed.

A reliable method of communication between the crane operator and dogger(s) has been documented in the SWMS.

Comprehensive documented lifting procedures (which may be referred to as “Lift Plans”) are required in the following situations:

• Tilt-up panel jobs
• Multiple crane lifts, where more than one crane is used to lift a load at any one time
• Lifting of workboxes with people in the boxes
• Installation of bridge beams during bridge installation work
• Working near live overhead powerlines
• Lifting large pressure vessels or tanks
• The use of mobile cranes on barges
• Erection of tower cranes
• Heavy lifts where the load is 50 tonnes or more

Documented lifting procedures (“Lift Plans”) for the lift types mentioned above should include the following:

• Maximum load radius to be used for the cranes
• Where spotter duties are required (e.g. for preventing collision or contact with powerlines), what the duty is and who is responsible for performing the duty
• Position of the load to be lifted and the final position to which it is to be lifted, where practicable (a diagram that shows a plan view of the site may assist)
• Maximum wind speed where the load has a large surface area
• Verification of the maximum allowable ground bearing pressure (this must be carried out for heavy lifts that involve tilt-up panels, bridge beams or any load weighing 50 tonnes or more)
• Allowance for any factors that may require de-rating of the crane (e.g. for multiple crane lifts, additional radius caused by tilting of tilt-up panels)
• Rigging requirements of the job

Relevant information, training, and instructions have been provided to all workers who are involved in the activity. For example: Site Induction, Record of Toolbox Talk – High Risk Activity Emergency Response, training in the company’s SWMS, Pre-Start Meeting.

The annual inspection is current, and a record is kept on file.

If the crane is ten years or older, the major inspection certificate is available for inspection and is kept on file.

The Plant and Equipment Induction been completed.

Crane Operators involved hold the required high-risk work licence for the class of crane being used. Copies of high risk work licences are kept on file.

Dogmen and Riggers involved hold the required high-risk work licence. Copies of the licences are kept on file.

Lifting procedures and plans define responsibility and approach the crane lift in a logical, systematic way.

“Special“ lifts should have an Independent Third Party Review by a specialist consultant with expertise in lifting operations. Definitions of “Special” may vary however the following is suggested as a basis for discussion:

• If one or more of the following criteria are triggered (via a Risk Assessment) then the lift should be classified as Special:
• Two or more cranes being used simultaneously to lift or lower loads
• Heavy or irregular load
• High crane usage factor (i.e. greater than 80% of rated capacity)
• Poor information on load weight distribution or Centre of Gravity (CoG)
• Poor information on lift points
• Complex or non-determinate rigging, particularly where the system relies on length adjustment devices to work such as chain blocks
• Poor or unusual ground, subsurface services. High Bearing Pressure under outriggers (i.e. greater than 20 tonnes per square metre (200 kPa))
• Other risk factors as determined by SHAPE

Special lifting arrangements are documented within a task-specific methodology

The crane operator manual and crane load chart are available in the cab and written in English.

Factors have been considered that could affect the ability of the ground to provide adequate support (e.g. underground services, trenches, excavations, pits, tanks).

Where hazards have been identified in the above item, certification has been provided by a competent person that the surface has adequate bearing capacity to support the crane (e.g. structural engineer, geotech engineer, scanning techniques).

When a crane is positioned near a trench, the nearest outrigger to the trench must be at least as far away from the trench, as the trench is deep. This rule assumes a zone of influence working at a 45° angle.

Assessment of the size and complexity of the lifts has been completed to determine resourcing. The Subcontractors involved have confirmed that adequate resourcing will be provided.

A Lifting Operations Permit has been issued.

The operator has carried out a documented pre-operational inspection on the crane prior to starting the day’s work.

Public and site Traffic Management Plans are implemented for all movements of the crane, e.g. exclusion zones, barriers, signage, traffic controllers.

The crane is positioned so that the risk of injury/property damage from collision with other plant or structures is eliminated.

The crane is positioned so that the risk of lifting loads over workers and public areas have been eliminated, or otherwise adequately controlled.

The presence of overhead power lines has been assessed and equipment is positioned outside of the designated no go zone.

Wind conditions have been considered in relation to how they may affect the crane’s stability.

The timbers, pads or bog mats used under the outriggers or stabilisers are appropriate for the type of crane and ground conditions.

The lifting gear is in good condition, is of adequate capacity for the task, and is appropriately marked with a ‘Safe Working Load’.

A visual inspection of all lifting equipment is conducted by a competent person daily before each use (i.e. a licensed Dogman or Rigger). This visual inspection should assess all chains, hooks, slings, spreader bars and chain rings. The inspection should focus on identifying any defects or deformities such as:

• stiff or frozen hammer locks
• stiffening of the internal material of soft slings
• deformed, stretched or crushed chain links
• cracks, cuts, nicks, burns, gouges, weld splatter or other damage to chain links or chain lifting rings
• damaged hooks or damaged hook safety latches
• wear or cuts to soft slings
• soft sling damage caused by abrasion or caustic substances

Lifting equipment (e.g. vacuum cup lifting frames) must be inspected and maintained in accordance with manufacturer’s instructions. Records of inspections must be kept on file.

An emergency response trial has been completed and documented in the Record of Toolbox Talk – High Risk Activity Emergency Response. Emergency equipment is in place as per the emergency rescue plan.

Outriggers are extended in accordance with the manufacturer’s load charts.
NOTE: partially extended outriggers may or may not be permitted according to the manufacturer’s load charts. This must be verified on each occasion.

The slinging technique used is in accordance with the lifting plan or other works methodologies.

Load levelling or rigging adjustments do not take place while the load is suspended (i.e. the load is placed on the ground or remains in contact with the delivery vehicle)

Load levelling or rigging adjustments are only conducted by High Risk Work license holders with competencies in Rigging (RB, RI, RA) or Dogging (DG)

Pick-and-carry activities are in accordance with manufacturer’s specifications (e.g. sloping or uneven ground can cause rollover).

Ground assessed and inspected to ensure that continuous operation of the crane has not compressed the ground that further operation of the crane will be unsafe.

A Task Inspection has been completed for monitoring compliance with the SWMS.

During pre-construction, the project team reviews the scope of works with respect to manual tasks for inclusion into the Project Risk Register and Project Delivery Plan.

Elimination of manual tasks are considered as part of the control measures, e.g. design review, pre-fabricating components off-site, changing work methodologies, using plant to lift items, etc.

Subcontractors undertaking manual tasks have addressed the hazards and appropriate controls within their SWMS. Subcontractor SWMS are reviewed via the SWMS Review.

Workers have undergone training and instruction on manual handling techniques, for example: as part of their trade qualifications, training in SWMS controls, on-site training through Toolbox Talks and Pre-Start Meetings, or task-specific competency based training through an external provider.

Mechanical aids are considered as part of manual handling control measures, e.g. trolley, sheet lifter, duct lifter, pallet jack, gin wheel, davit arm, winch, block and tackle, etc.

Group lifting techniques are employed for heavy or awkward loads.

Materials and equipment are delivered as close as possible to site to reduce manual handling activities and durations.

Timing for deliveries is coordinated to allow best possible access to shortest paths of travel.

Access routes are maintained clear and free of trip hazards.

Repetitive tasks are rotated and task durations reduced to reduce the frequency of exposure.

Task-specific PPE has been identified and is being used, e.g. back braces, lifting straps, knee pads at low levels.

Workers are fit for work and have advised of pre-existing medical conditions in the Site Induction Record.

During preconstruction, the project team will review the scope of works with respect to work at heights activities to determine the most appropriate height access equipment for each stage / area of work for inclusion into the Project Risk Register and Project Delivery Plan.

When the use of a mast climber is being considered, the project team will first consult with relevant subcontractors, building / structural engineers, mast climber providers, building management and local council authorities to determine the suitability and logistics of the proposed mast climber installation and use.

Where a mast climber is to be used for height access, all hazards and control measures will be detailed within the Project Risk Register, Project Delivery Plan and Site Induction.

Risk planning / assessments have been undertaken to ensure that the proposed location of the mast climber is not hazardous to workers, other mobile plant, vehicle traffic that may move around the site or pedestrians passing the site.

Note: Council or local authority approvals will be required in most cases.

Council permits and approvals must be in place when road or footpath closures are required to safely load and unload mast climber components from heavy vehicles – both prior to and during the installation and demobilisation of the mast climber.

Refer to the Lifting Operations SHAPE Minimum Standard for the use of cranes and lifting equipment.

Heavy Vehicle deliveries of mast climber components must comply with the Heavy Vehicle National Law (HVNL) -risk assessment and management of loading and unloading activities must consider the timing and coordination of loads arriving to site, how vehicles will be safely loaded / unloaded, the length of loads, height of loads, methods of securing loads, public safety, worker safety, load stability, how truck beds will be safely accessed, including the risk of falls and load shifting.

Transport companies must provide a safe system of work for review and acceptance prior to arriving to site.

Traffic and pedestrian management plans have been developed and are implemented by accredited traffic control service providers.

Refer to the Traffic Management SHAPE Minimum Standard.

All workers are communicated the site specific requirements for work at heights and the use of the mast climber during their Site Induction, including details of materials handling, load limits, weight distribution and falling object control measures, which is recorded through their completion of a Site Induction Record.

Emergency Response procedures for the installation, use and demobilisation of mast climbers are developed, documented and tested / trialled by relevant workers prior to work commencing. The Record of Toolbox Talk – High Risk Activity Emergency Response is to be used as evidence of testing / trial.

Note: the emergency response plan must identify the various types of incident scenarios, the types of rescue that may be required and the procedures that apply, e.g. self rescue, rope access rescue, emergency services rescue. Emergency Services rescues should only be considered when there are immediate or imminent life threatening factors, or as a final resort.

Emergency equipment – first aid kits, fire extinguishers, stretchers, harnesses, ropes and davit arms, winches, etc. required for emergency response must be readily available on site or within the mast climber basket with current inspection records available on site.

Note: workers must be trained in the use of emergency equipment by a competent person, such as the equipment provider or a registered training organisation.

A mast climber design plan has been developed by a competent person (mechanical or structural engineer) in accordance with AS 1418.16 – Mast Climbing Work Platforms, including consultation with the building structural engineer and gantry structural engineers when landing on a temporary gantry.

Note: if landing onto pavement or roadway, documented independent structural or geotechnical advice will be required and provided to the gantry contractor to facilitate the mast climber design.

The mast climber design is registered with the relevant state or territory regulatory authority, and a copy of the design registration certificate is provided to SHAPE and retained in the site files.

The design registration number is displayed in a readily accessible location in the vicinity of the mast climber.

Erectors / installers of the mast climber must hold a High Risk Work License with at least Basic Rigging competency (RB), Intermediate Rigging (RI) or Advanced Rigging (RA), must have demonstrated experience in mast climber installation, and evidence of these competencies have been copied and retained in the site files.

Prior to commencing the installation, use or demobilisation of mast climbers, subcontractor SWMS are reviewed using the SWMS Review and Project Risk Register to ensure hazards and controls associated with the work, including emergency response plans, have been addressed.

The SWMS for Mast Climber installation, use and demobilisation should consider:

• Visual inspection of every mast climber component prior to installation
• Emergency response plans for the full lifecycle of installation-operation-demobilisation of the mast climber
• Potential collapse due to improper dismantling (e.g. tie-in removal sequences)
• Structural failure due to overloading – including the requirement to comply with weight distribution / load placement drawings, plans and signage which have been developed in accordance with the engineered design requirements
• Falls due to improper fall protection (e.g. guardrails and edge-protection are preferred, however if guardrail sections are removed at any time then personal fall arrest or fall restraint systems must be in place).

Subcontractor SWMS must specifically address the methodologies for the safe erection, alteration and dismantling of mast climbers in accordance with AS 2550.16 – Safe Use – Mast Climbing Work Platforms, AS 4024.1 – Safety of Machinery and the applicable state and territory Codes of Practice.

Note: generic references to height access equipment not relevant to contractor activities must be removed / struck out of SWMS.

Mast climber installation is performed in accordance with the design – if any design changes are required during installation, these changes must be documented, communicated, and signed off by all relevant engineering parties – this means that a revised design plan and a documented sign off certification will be required, referencing the revised design plan.

Note: building ties and fixings must be inspected and verified as installed correctly by the approving engineer – this may require evidence of fixing types, load capacities and pull test results.

A copy of the mast climber manufacturer’s installation and use documentation must be available on site at all times.

The risk of unauthorised entry to the mast climber has been adequately controlled via secure doors, gates or barriers.

If exclusion zones, external hoardings, gantries or catch decks have been selected as a control measure, they must prevent:

• People being hit by falling objects
• The mast climber (and the materials contained within the mast climber) coming into the vicinity of overhead powerlines or other electrical hazards
• Other plant and vehicle traffic from entering the zone around the mast climber

Where the mast climber design permits, the basket must be fully encapsulated with suitable containment screening / mesh to control the risk of falling objects.

When the mast climber design does not permit the use of containment screening / mesh, the project team will seek this advice in writing from the mast climber designer / engineer and ensure that a risk assessment is undertaken and subcontractor safe systems of work are developed to control the risk of falling objects.

Note: in some instances it will be necessary for the mast climber designer to reduce the operational wind load limits or weight load limits to allow for the extra forces that may be created due to the introduction of containment mesh / screening.

Screening is also required for modular scaffolds constructed for mast climber access requirements.

Temporary structures such as scaffold landing decks or gantries must display a sign indicating the load rating and loading plans – this information must also form part of the Site Induction content or a separate Toolbox Talk.

All tools, equipment, new materials and waste materials are secured via a proprietary tether when within the mast climber basket. This includes safety helmets, mobile phones and other personal items. DIY or makeshift tethers are not permitted.

Safe access to and from the mast climber basket is provided, e.g. stair or ladder access.

Note: climbing over the mast climber basket handrails is not permitted.

Workers who will be operating the mast climber are provided with on-site training that is specific to the make and model of mast climber equipment in use on that site, and the site-specific mast climber design plan. This training must be documented and delivered by a person who is able to demonstrate that they have extensive training, knowledge and experience in the safe operation of mast climbers, which may include recognized degrees, certificates or professional standing.

A copy of the competency of the training provider themselves is to be retained in the site files.

A copy of all mast climber operators’ training records must be retained in the site files.

Note: as part of the self-rescue emergency response plan, there must be at least 2 trained mast climber operators within the basket at all times during operation.

Wind load limits and weather conditions that may affect the operation of the mast climber are signposted within the mast climber basket. This information should be obtained from the mast climber manufacturer’s instructions, while also considering that the mast climber design engineer may stipulate additional requirements or limitations due to site-specific conditions.

Note: a defined weather-monitoring regime must form part of the safe system of work for the installation, use and demobilisation of mast climbers.

A documented inspection of the mast climber and the supporting structure is performed to ensure it has been erected in accordance with the manufacturer’s instructions and design documentation:

• Before it is initially used by workers – this inspection is to be performed by the design engineer or an engineer with demonstrated experience in mast climber design
• Daily by workers operating the mast climber – using the manufacturer’s / supplier’s daily inspection checklist
• Weekly by the SHAPE project team, using the Mast Climber Inspection in Procore
• At a minimum, once every 30 days – to be performed by the design engineer or an engineer with demonstrated experience in mast climber design
• After any significant weather event, repair, modification, alteration or incident which may affect the integrity of the structure – by the design engineer or an engineer with demonstrated experience in mast climber design.

Records of all inspections and maintenance activities are kept on site.

Shorter inspection intervals by an engineer (i.e. more frequently than every 30 days) may be appropriate depending on the size of the structure, workplace conditions, weather conditions, or any other factors that could affect the integrity of the mast climber – the mast climber designer / engineer is to provide this advice when relevant.

Where mast climber installation or demobilisation is incomplete, or the mast climber is in need of repairs or alteration or is otherwise not safe or fit for use, the mast climber controls must be tagged “Out of Service” and workers are prevented from accessing or using the mast climber.

Electrical installations servicing the mast climber must be installed by a licenced electrician.

The electrician is to provide a compliance certificate and test results for the installation.

Plug and socket style cable arrangements are tested and display a current test tag.

The mast climber basket electrical supply cables are contained / positioned so that they are clear of potential contact, entanglement or damage during ascent and descent of the basket.

Note: cable theft is not uncommon and may lead to serious injuries or death due to electrical contact – site hoardings and security must be appropriate to the environment and the risk of cable theft.

Work activities performed from the mast climber are monitored via the Task Inspection to ensure compliance with the SWMS.

Any departures from the SWMS will result in an immediate cease work direction until the matter is corrected in accordance with the SWMS, or the SWMS is revised to reflect alternative job steps, hazards and controls.

All SWMS revisions will be completed in consultation with the workforce and documented training provided.

All items outlined within this Mast Climbers SHAPE Minimum Standard must be considered during the demobilisation, deconstruction and removal of the mast climber and must be implemented when applicable.

Project Risk Registers – A project specific risk profile and risk register will be developed for all minor projects.

NB an overarching Project Risk Register may be established to manage ongoing minor works activities within a specific building, location or for a specific client with the proviso that the risk register is reviewed and updated as required for each separate minor works activity. The review process will be demonstrated (regardless if changes are required or not) via the initialling and dating of the document within the review column.

Safety in Design – the SHAPE manager responsible must:

• Request design risk assessments from all design disciplines for review and inclusion into the project Risk Register as required.
• Coordinate and conduct overarching design risk reviews with key stakeholders in accordance with the SHAPE Design Risk Assessment and Procore Project Delivery System (PDS) workflows.

Project Delivery Plan (PDP) – a project specific Project Delivery Plan will be established for all minor works projects.

NB an overarching Project Delivery Plan may be established to manage ongoing minor works activities within a specific building, location or for a specific client with the proviso that the plan is reviewed for each separate minor works project / contract.

Project Delivery Plan reviews will be demonstrated by completing the “Review History” table on each occasion.
NB in addition to review and update of the Project Delivery Plan for each separate minor works project / contract the Project Delivery Plan will be reviewed regularly with respect to document control and revision currency.

SWMS – All contractors must provide a project specific SWMS for high risk activities as defined by legislation or a documented SHAPE risk assessment– refer to the SWMS/SSOW Procedure. A SWMS Review must be completed for all SWMS submitted for high risk works.

SSOW – for works not defined as high risk by legislation or a documented SHAPE risk assessment, a SSOW such as a safety plan, risk assessment, Safe Operating Procedure (SOP), methodology or other form of safe system of work must be submitted by the subcontractor and reviewed in accordance with the SWMS/SSOW Procedure using the SSOW Review.

The responsible manager will complete reviews of all SWMS and SSOW and provide feedback to the relevant suppliers or subcontractors via the Procore Observations or Submittals tools.

Site Induction – All workers are to be inducted via a project specific induction using the Site Induction Handout / PowerPoint and Site Induction Record.

NB the induction handout document may be developed to manage ongoing minor works activities within a specific building, location or for a specific client with the proviso that the induction handout & record documents are reviewed prior to each separate minor works project / contract being delivered to ensure details are current and relevant.

NB – in addition to review and update of the Site Induction for each separate minor works project / contract the document will be reviewed regularly with respect to document control and revision currency.

Communication and Consultation – project specific arrangements will be detailed within the Site Induction for projects with less than 10 workers – a copy of the induction handout will be made available on site at all times.

When the Record of Toolbox Talk – Communication and Consultation is not used, a question will be added to the Site Induction Record confirming workers agree to and understand the site communication and consultation process.

NB projects with 10 or more workers over several consecutive days must use the Record of Toolbox Talk – Communication and Consultation template within the first two weeks of project commencement and display the relevant Communication and Consultation Arrangements signage on site.

Project Supervision – All SHAPE projects must be supervised – the level of supervision required will be determined via completion of the project Risk Profile and Risk Register with consideration of the following:

• Residual risk for each project task / activity – high risk activities will generally require full SHAPE supervision
• Nature of work being performed – demolition / disruptive work will generally require full SHAPE supervision
• Number of workers on site
• Risk of reputational damage
• Risk of client complaints
• Contractual agreements with respect to supervision
• Tender submission commitments with respect to supervision
• Public interface
• Security arrangements
• First Aid requirements
• Emergency evacuation requirements
• Available emergency contacts
• Availability & distance from site for nominated SHAPE contacts

Electrical Survey – requirements for an electrical protection plan will be determined via the project Risk Profile & Risk Register prior to commencing on site.

NB an Electrical Survey is required when work is to be performed in proximity of live electrical services, including all work within voids, bulkheads, ceilings, risers, wall cavities, raised access floors and demolition work.

Examples where an electrical protection plan may not be required: replacing floor finishes, replacing or placing furniture items, painting, glazing film, hanging a door to an existing opening, etc.

The Electrical Safety Procedure & Minimum Standards – are applicable at all times with respect to management of electrical hazards and the use of power and lighting for trade activities.

NB where an Electrical Survey is deemed not required following completion of the Project Risk Register then the electrical safety controls for the project are to be documented within the Project Risk Register and Site Induction.

First Aid Equipment – may be provided by SHAPE, or the use of existing equipment may be risk assessed when the client or building management have suitable & accessible equipment available.

NB prior permission must be sought when nominating client or building management first aid equipment.

Emergency Evacuation Diagrams – SHAPE developed plans are not required when the current building or tenancy diagrams remain relevant during the project.

NB SHAPE must provide updated emergency evacuation diagrams when works interfere with paths of travel and access ways.

Emergency Response – certain high risk activities will require SHAPE or the subcontractor to develop emergency response plans, e.g. work in proximity of live electrical services, work at heights, confined spaces, asbestos removal, excavations, lifting activities, etc.

NB refer to your Project Risk Register for activities defined as high risk.

Permits – all SHAPE permits relevant to the scope of works are required to be completed – refer to relevant SMS subjects

Project Site Folders – the standard SHAPE (5) site folder arrangement is not required for minor works projects, however all hard copy / signed documents and forms must be managed in a single site folder as a minimum and returned to the state or territory office for archiving on completion of the project. Electronic documents are to be stored within the relevant Procore project files.

Hazardous Substances / Chemicals – Where the use of hazardous substances/chemicals cannot be avoided and the anticipated number of products to be used is 5 or less the Hazardous Chemicals Register is not required. Copies of each SDS will be attached to subcontractor SWMS or Safe System of Work (SSOW).

NB the SHAPE manager responsible for the works is required to ensure an SDS is available on site at all times for all hazardous chemicals. The hazards and controls for the chemical must also be detailed within the contractor SWMS or a separate Hazardous Chemical Risk Assessment for the product.

Plant and Equipment – A Plant and Equipment Induction must be completed for all plant and equipment used on site. Refer to the Plant and Equipment Procedure and SMS for further details.

Plant and Equipment Register – There is no requirement for a Plant and Equipment Register when there will be no more than 2 items of designated plant and equipment on site over the life of the project.

Asbestos Management – all standard requirements for asbestos management apply to minor works – refer to the Asbestos Management SMS and Asbestos Management Procedure.

Site Entry Signage – is required for all minor works.

Head Policies Noticeboards – are required for all projects that run for 10 or more consecutive business days in duration. For all other minor works the SHAPE WHS, Industrial Relations, Return to Work and Environmental policies are to be appended to the Site Induction.

First Aid Contacts and Nearest Medical Centre / Hospital details – will be provided on the site noticeboards and detailed within the Site Induction Handout.

Alternatives to providing the information on a noticeboard for projects with a less than 10 consecutive business day duration:

• Where SHAPE has a first aid kit on site the contacts information can be attached to the first aid kit.
• If client or building management first aid equipment is nominated then a copy of the Site Induction will include the first aid and medical services contact details and be made available at the location of the first aid equipment.

Firefighting Equipment – the Project Risk Register will determine the project requirements for firefighting equipment. In some instances it may be determined that existing building equipment is suitable for use with no other SHAPE provided firefighting equipment required.

All relevant firefighting equipment, whether SHAPE or existing building equipment, must be detailed within the Project Delivery Plan.

NB subcontractors involved in hot works will be required to provide their own suitable firefighting equipment. Refer to the SHAPE Hot Works Procedure and Hot Works SMS.

Site Offices – a site office will be established wherever practical in line with client and SHAPE expectations.
A site office may not be required:

• for short duration works, i.e. less than 10 consecutive business days; or
• when full time SHAPE site supervision is risk assessed as not required; or
• for certain works within occupied tenancies; or
• when the SHAPE manager responsible has office facilities available in another location.

Lunch Rooms / Facilities – where existing facilities are available and approved for SHAPE and subcontractor use by the client or other relevant stakeholders, these arrangements will be deemed to meet SHAPE requirements.

NB in some circumstances following consultation with the workforce involved it may be suitable to utilise public / commercial facilities, i.e. food court or similar.

Site Diary – must be completed in Procore.

Site Sign In / Out register – a register will be in place at all times for emergency response and site diary labour hour collection where 10 or more workers are on site at any given time.

Alternatively for low risk minor works activities the daily prestart meeting document may be used as a record of attendance combined with other forms of notification, e.g. text messages and/or phone records, etc.

Project Monitoring / Inspections – all hazard Observations will be recorded in Procore. Task Inspections will be completed for all high risk activities. Site Inspection Checklists will be completed for all projects over 10 consecutive business days’ duration.

Personal Protective Equipment (PPE) – All SHAPE PPE requirements must be adhered to at all times.

Daily Pre-Start Meetings – all subcontractors must complete a Daily Pre-Start Meeting.

Toolbox Talks – will be completed as a minimum weekly for all projects over 10 consecutive business days’ duration.

Subcontractor meetings – the requirement and frequency for formal subcontractor meetings will be determined by the Project Risk Profile and will be documented within the Project Risk Register.

Client PCG meetings – will take place in line with client expectations.

Design Meetings – the frequency of design meetings will be determined by the Project Risk Profile and will be documented within the Project Risk Register.

Document Control – all project documentation will be managed in accordance with the Document Control and Record Management Procedure.

During pre-construction, the project team reviews the scope of works with respect to the penetration requirements, for inclusion into the Project Risk Register and Project Delivery Plan.

Examples of penetrations may include:

• Creation of stair penetrations
• Creation of lift shafts
• Creation of openings (e.g. for windows and doors) within load and non-load bearing walls
• Creation of services shafts.

The following legal requirements have been reviewed and considered:

• Any statutory, regulatory, or other legal impediments that may prevent the penetration
• Permit applications, approvals, certificates, notifications, etc. have been submitted to the relevant authorities
• The owner/principal is legally empowered to have the penetration made
• The owner/principal has provided all existing architectural, services and engineering drawings available for the demolition project
• Tender/contract documents are sufficient and complete.